Auto Parts Coordinator

Gerber Collision & Glass

Auto Parts Coordinator managing ordering, receiving, tracking, and invoicing for collision repairs at Gerber Collision & Glass. Supporting timely, accurate parts delivery and vendor coordination across Indiana repair locations.

Posted 8/5/2026full-timeFishers • 🇺🇸 United StatesJunior💰 $17 - $23 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong customer-service orientation and organizational skills while managing parts ordering, receiving, and dispatching. Proficient in utilizing management information systems and ensuring accuracy in parts inventory and vendor invoicing.

Highest-signal resume keywords

Customer-Service OrientationParts ManagementI-Car RegisteredWorking Knowledge of Summit and Repair CentreAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Parts OrderingParts ReceivingParts DispatchingInvoice ManagementVehicle Repair PracticesMitchell KnowledgeAudatex KnowledgeCar-Part ExperienceProgi ExperienceAPU Experience

Soft Skills

Effective CommunicationOrganizational AbilityProblem-SolvingMultitaskingTeam Collaboration

Tools & Technologies

Management Information System (MIS)SummitRepair CentreMitchellAudatex

Certifications & Qualifications

High School DiplomaI-Car RegisteredGold Class Certification (in progress)

Industry Keywords

Automotive PartsAuto Body PartsVendor Performance MonitoringParts Price ChangesRepair Order Management

About the role

Key responsibilities & impact

Provide an exceptional and successful customer experience while managing parts ordering, receiving, storing, dispatching, and returning for each repair order
Ensure consistent execution of the WOW (Wow Operating Way) plan
Communicate customer requests and needs to appropriate team members
Work with vendors to order and receive parts listed on repair orders
Verify the quality, correctness, and quantity of received parts
Distribute parts to the shop according to the production schedule
Enter parts invoices into the recommended Management Information System (MIS)
Label and track parts by repair order number and store them with the vehicle and/or scheduled repairs
Communicate Parts Price Changes to required team members
Order and receive supplemental parts in the MIS
Monitor parts, materials, and sublet vendor performance
Reconcile the parts vendor invoice history report daily
Post and file/scan invoices and credit memos promptly
Verify vendor invoices contain the correct negotiated discount to maintain profit margins
Perform other duties as assigned

Requirements

What you’ll need

High School Diploma or equivalent
1-3+ years of experience working with automotive parts; auto body parts experience is a bonus
Customer-service orientation and strong organizational ability to manage pressure, conflicting demands, and task prioritization
I-Car Registered, working towards Gold Class certification
Effective verbal and written communication
Strong attention to detail and high degree of accuracy
Ability to manage a fast-paced environment and multitask under pressure
Working knowledge of vehicle repair practices
Working knowledge of Summit and Repair Centre management information systems
Working knowledge of Mitchell and Audatex
Experience with Car-part, Progi, APU, and LKQ B2B parts sourcing
Solid problem-solving abilities
Above-average computer proficiency and organizational skills
Ability to work well with others and achieve common goals
Ability to bend, crouch, reach, and handle tools
Ability to lift in excess of 50 lbs. of materials

Benefits

Comp & perks

Annual Paid Time Off (PTO) plans
2 weeks of Paid Parental Leave for Full time Employees who work a minimum of 30 hours per week
6 paid holidays annually
Medical, Prescription Drug, Dental & Vision Insurance effective Day 1
401(k) Retirement Plan with company match
Employer Paid Short-Term Disability & Life Insurance
Additional Voluntary Life Insurance
Continuing Education Opportunities
Free Prescription or Non-Prescription Safety Glasses annually
Annual Voluntary Uniform Stipend
Voluntary Daily Pay option available