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Administrative Assistant
Gentia Agence IAAssistente Administrativo apoiando a diretoria e operações de empresa de educação para mulheres empreendedoras. Coordenando rotinas, eventos, logística, viagens e processos administrativos.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and operational support capabilities, with experience in managing logistics, event coordination, and administrative tasks. Proficient in utilizing Artificial Intelligence tools to enhance productivity and streamline processes.
Highest-signal resume keywords
Administrative SupportEvent CoordinationLogistics ManagementStrong Communication SkillsArtificial Intelligence Utilization
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event OrganizationProduct Launch SupportAdministrative RoutinesLogistics CoordinationScheduling Appointments
Soft Skills
Organizational SkillsResourcefulnessDiscretionOwnership MindsetFlexibility
Industry Keywords
People OperationsHiring ProcessesOffboardingContract ManagementOn-Site Availability
About the role
Key responsibilities & impact- Provide administrative and operational support to company leadership and the Marketing, Sales, Student Success, and Operations teams
- Support the organization of in-person events and product launches
- Handle administrative and digital routines, including registrations, certificates, and submissions
- Organize materials and sets for recordings
- Manage product dispatch and logistics, including warehouse pickup and shipment through the postal service
- Book flights, schedule appointments, and handle ad hoc requests from company leadership
- Support people operations processes, including hiring, offboarding, and contracts
- Occasionally take on support responsibilities when other team members are unavailable
Requirements
What you’ll need- Mid-level professional who is organized, resourceful, and able to work independently
- Comfortable handling both routine tasks and more complex demands
- Strong communication skills, discretion, and an ownership mindset
- Experience using Artificial Intelligence in day-to-day work
- Flexible and genuinely willing to roll up their sleeves and support whatever the operation requires
- Availability to work occasional Saturdays and weekends during event or product-launch periods
- Availability to work on-site at least one fixed day per week in downtown Rio de Janeiro, with additional on-site days as needed
- Ideally based near Niterói or São Gonçalo
Benefits
Comp & perks- Annual bonus of up to three additional monthly salaries, tied to revenue and individual performance targets (after three months with the company)
- Birthday Pix — R$100 on your special day (after two months)
- Professional development — up to one monthly salary per year to invest in courses, training programs, mentoring, certifications, or tools (after three months)
- Wellhub: access to gyms, studios, and wellness apps (after three months)
- Transportation: 99 or UberX for the home ↔ subway/ferry connection on on-site days (subway/ferry fares provided in advance)
- Meal voucher — R$35.00 per on-site day
- Transportation and lunch expenses covered
- Business travel, such as trips to São Paulo and Minas Gerais, covered