Administrative Coordinator
General Dynamics Information Technology
full-time
Posted on:
Location Type: Hybrid
Location: Windsor Mill • Maryland • United States
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Salary
💰 $55,806 - $65,550 per year
About the role
- Providing project coordination support to executive and senior leadership to ensure that projects are well organized and running smoothly
- Coordinating information and deadlines across projects
- Managing document repositories, and developing project artifacts such as reports and presentations
- Supporting executive management with a variety of administrative tasks
- Coordination with onsite seating and events, travel, calendars and other important scheduling needs
- Anticipating conflicts and identifying early resolution of an operational or technical nature
- Monitoring multiple shared Outlook mailboxes and calendars
- Preparing, organizing, and maintaining executive documents, presentations, correspondence, and other confidential files/sensitive information in compliance with privacy and security standards
- Providing recruiting and talent acquisition support
- Assisting with creation of job requisitions, tracking candidate progress, and coordinating interviews
- Entering pertinent information into a variety of automated tracking systems
- Maintaining program-specific data to track items such as staffing, onboarding and offboarding, project milestones, progress reports, funding and expenditure data
- Ensuring SharePoint, Teams, Confluence, and/or similar platforms are maintained
- Serving as back-up facilities contact for building facilities officials
- Supporting working groups and meetings, including collecting and distributing meeting materials, documenting and distribution of meeting minutes and action items
Requirements
- Bachelor’s degree and 2+ years’ of relevant experience, preferably in legal studies, paralegal studies, or business administration
- 1+ years of experience in an administrative, legal administrative, paralegal, or compliance-support role
- Experience handling confidential and/or sensitive information
- Technical competency and/or the ability to learn collaborative tools such as Microsoft SharePoint, Power Automate, Power Apps and/or Confluence
- Proficient in other Microsoft Office applications, including Word, PowerPoint, and Excel
- Demonstrated client‑facing skills, including clear communication, active listening, and the ability to manage expectations effectively
- Must be able to work onsite in GDIT’s Windsor Mill, MD facility at least 3-4 days a week
- Candidate must be able to obtain Public Trust clearance
- Candidate must have lived in the United States at least three (3) out of the last five (5) years
Benefits
- Comprehensive benefits and wellness packages
- 401K with company match
- Competitive pay
- Paid time off
- Full flex work weeks where possible
- Vacation, sick and personal time
- Holidays
- Paid parental leave
- Military leave
- Bereavement and jury duty leave
- Short and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationdocument managementdata trackingrecruiting supportjob requisition creationconfidential information handlingcompliance supportadministrative supportreport preparationpresentation development
Soft Skills
clear communicationactive listeningclient-facing skillsexpectation managementproblem anticipationconflict resolutionorganizational skillstime managementteam collaborationattention to detail
Certifications
Bachelor's degreePublic Trust clearance