Scientific Operations Coordinator
General Dynamics Information Technology
full-time
Posted on:
Location Type: Remote
Location: Remote • Virginia • 🇺🇸 United States
Visit company websiteSalary
💰 $63,750 - $86,250 per year
Job Level
Mid-LevelSenior
About the role
- Provide contractor administrative and operational support across multiple task orders supporting EPA programs and projects
- Coordinate domestic travel authorization requests in accordance with EPA and internal contractor policies, including itinerary preparation, logistics, and documentation tracking
- Process subcontractor travel invoices and support routine financial documentation, maintaining accurate logs and assisting with invoice reconciliation aligned to specific task orders
- Monitor and manage shared email boxes for EPA project teams, triaging incoming communications, flagging high-priority items, and routing inquiries to appropriate staff
- Provide administrative and technical support for EPA-related virtual meetings, workshops, and webinars, including scheduling, platform setup, distributing agendas, and supporting real-time facilitation
- Record accurate, professional meeting notes and distribute summaries, decisions, and action items in accordance with task order reporting requirements
- Manage scheduling activities, including coordinating availability across contractor and EPA staff, reserving virtual or physical meeting space, and preparing materials
- Develop, format, and maintain course completion certificates for EPA training sessions, ensuring accuracy of participant information and consistency with branding and reporting needs
- Support general office workflows, document management, task order tracking, and other administrative tasks as assigned
- Perform data validation, analysis and cleansing to ensure accuracy and completeness of data
Requirements
- Bachelor of Science degree
- US Citizenship
- 3 years of administrative, project coordination, or analyst experience
- Demonstrated ability to support multiple projects or task orders simultaneously within a deadline-driven environment
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams)
- Strong written and verbal communication skills
- Outstanding organizational skills, attention to detail, and ability to prioritize tasks
- Ability to work effectively with diverse project teams
Benefits
- Comprehensive benefits and wellness packages
- 401K with company match
- Paid time off including vacation, sick and personal time, and holidays
- Paid parental, military, bereavement, and jury duty leave
- Short and long-term disability benefits
- Life, accidental death and dismemberment insurance
- Personal accident, critical illness, and business travel and accident insurance
- Full-flex work week
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data validationdata analysisdata cleansingdocument managementtask order trackinginvoice reconciliationitinerary preparationlogistics managementmeeting facilitationcourse completion certificate development
Soft skills
organizational skillsattention to detailability to prioritize taskswritten communicationverbal communicationability to support multiple projectsdeadline-driven environmentcollaborationproblem-solvingtime management
Certifications
Bachelor of Science degreeUS Citizenship