Geneo

Senior Accounts Receivable Specialist

Geneo

full-time

Posted on:

Location Type: Hybrid

Location: Salt Lake City • Utah • 🇺🇸 United States

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Salary

💰 $60,000 - $72,000 per year

Job Level

Senior

Tech Stack

ERP

About the role

  • Create/send invoices for capital devices and Net-30 consumables; ensure accuracy against contracts and POs; notate status in the collections module.
  • Proactively email delinquent accounts to secure updated payment methods; manage Credit Card Authorization (CCA) via DocuSign.
  • Review/approve capital device deals prior to shipment for accuracy and terms compliance.
  • Generate Proforma invoices for financing partners upon PO receipt; validate POs against contracts and resolve discrepancies before release.
  • Send Net-30 invoices as orders are placed; track, monitor, and follow up on past-due balances.
  • Perform credit checks for in-house membership financing; follow the established approval matrix.
  • Lead cash collection efforts for delinquent 1305 accounts; coordinate with third-party collections partner ( ABNA ) as needed.
  • Prepare manual account statements/payment histories for 1305 customers upon request.
  • Provide invoice copies for 1303 consumable orders; field internal/external billing inquiries by email/phone.
  • Send daily Shopify order reports to the Cash Applications team; provide application direction for unidentified funds.
  • Investigate order/app issues across Shopify and SAP to drive resolution and correct application of funds.
  • Process and clear cash receipts for capital and consumable orders; ensure timely, accurate posting.
  • Prepare/maintain audit packs; support internal/external audits related to AR.
  • Track and process RF Pro payment plans; ensure on-time, accurate collections/postings.
  • Prepare and file chargeback challenge packets; track outcomes and tighten prevention controls.
  • Enter/maintain tax-exempt certificates in Vertex; liaise on customer tax questions.
  • Run SAP ZFI aging; prioritize outreach to Net-30 consumable customers and execute dunning strategies.
  • Partner with Sales Ops, Logistics, and Finance to remove blockers and accelerate collections.
  • Recommend process/control enhancements to increase accuracy, speed, and cash flow.

Requirements

  • 5+ years progressive AR experience (billing, collections, cash app); aesthetics/medical device or eCommerce a plus.
  • Working knowledge of SAP (incl. ZFI aging) or similar ERP required; Shopify and Vertex experience strongly preferred.
  • Proficient with DocuSign (or equivalent) for CCA and contract workflows.
  • Experience preparing chargeback responses and working with third-party collections partners.
  • Strong Excel (lookups, pivots, reconciliation); comfortable in high-volume, multi-SKU environments.
  • Bachelor’s in Accounting, Finance, or related field preferred (or equivalent experience
Benefits
  • full health benefits, that’s medical, dental, vision, FSAs, and HSAs.
  • Basic Life/AD&D and Long-Term Disability coverage at no cost to you!
  • 401(K) plan with an employer match
  • facials!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
accounts receivablebillingcollectionscash applicationchargeback preparationcredit checksinvoice generationfinancial reconciliationdata analysisprocess improvement
Soft skills
communicationproblem-solvingattention to detailorganizational skillscollaborationproactive approachcustomer serviceleadershiptime managementadaptability
Certifications
Bachelor’s in AccountingBachelor’s in Finance