Payroll & Timekeeping Specialist

Gemma Power Systems

Payroll & Timekeeping Specialist managing payroll and timekeeping responsibilities in project assignments. Collaborating with home office and ensuring accurate processing via ADP.

Posted 5/20/2026full-timeOdessa • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

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About the role

Key responsibilities & impact

Perform all payroll and timekeeping responsibilities accurately on a daily basis at their assigned project site
Act as a liaison between the home office payroll and project site
Help champion our timekeeping technology
Manage the working operation of timekeeping hardware/software
Assist with entering new hire information/terminations into ADP
Ensure the introduction of employee information into the time allocation tool and mJobTime
Ensure that all hours in the timekeeping software are paid to employees via ADP
Maintain accurate records & files and maintain payroll records in accordance with policy & procedure
Support timekeeping system setup & configuration in accordance with project site requirements and in coordination with Home Office
Process the records for hours worked by employees at the project site in accordance with company policy & procedures
Ensure that hours are accurate; and follow up to resolve discrepancies
Provide discrepancy and/or trending reports to management
Work directly with Home Office payroll to ensure timely & accurate processing of payroll
Act as primary contact for questions regarding payroll and timekeeping and respond timely to employee requests
Sort and distribute payroll checks in a timely manner
Receive and process weekly payroll changes, including automatic direct deposits, tax changes, pay rate changes, and union status changes
Demonstrate knowledge & understanding of any labor agreements for the project site, and support Union reporting
Collaborate with project controls with respect to timekeeping and time allocation process flows, and technology configuration
Support management in preparing final checks
Perform Badge Administration

Requirements

What you’ll need

A minimum of 5 years of experience in Payroll/Timekeeping
Experience using mJobTime or similar timekeeping software is required
Experience using ADP Workforce Now is preferred
Intermediate level of proficiency in Microsoft Excel
Working knowledge of state specific and federal payroll/wage and hour laws is required
Highly proficient in verbal & written communication
Ability to work effectively with all levels of employees while inspiring respect, credibility, and integrity
Ability to organize, prioritize, work within deadlines, and multi-task
Must be trustworthy with confidential information; and able to sustain the utmost confidentiality in performing job functions; compliance with all HIPAA, privacy laws and company policies
Strong analytical and problem-solving skills
Effective teamwork and interpersonal skills
Able to react to emergency payroll situations appropriately when required
Must be self-motivated and able to take initiative
High degree of accuracy and attention to detail is required
Must have a demeanor capable of respectfully interacting with people of differing personalities and willingness to follow instructions
Willingness to travel periodically for training
Must work overtime and weekends when required

Benefits

Comp & perks

Advancement and Growth Opportunities
Paid Time Off (PTO)
Comprehensive Nationwide Health and Welfare Benefits
Company-Sponsored Events
Financial Planning and Savings Resources
401(k) Retirement Savings Plan
Paid Holidays
Work-Life Balance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payrolltimekeepingADPmJobTimeMicrosoft Excellabor agreementsstate specific payroll lawsfederal payroll lawsanalytical skillsproblem-solving

Soft Skills

verbal communicationwritten communicationorganizational skillsprioritizationmulti-taskingtrustworthinessconfidentialityteamworkinterpersonal skillsself-motivation