Operations Specialist II

Geiger

Operations Administration Specialist performing order management and vendor communications for Geiger, a promotional products company. Required to adapt to various tasks and collaborate with different departments.

Posted 7/15/2026full-timeLewiston • Maine • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in processing sales orders, managing vendor relationships, and ensuring compliance with company policies. Proficient in handling invoicing, payment processing, and resolving discrepancies effectively.

Highest-signal resume keywords

Sales Order ProcessingVendor Invoice ManagementCompliance ReviewStrong Communication SkillsTask Adaptability

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Sales Order VerificationCredit Card Payment ProcessingPurchase Order ManagementInvoice CompilationDiscrepancy Resolution

Soft Skills

AdaptabilityTeam CollaborationIndependent WorkWritten CommunicationVerbal Communication

Industry Keywords

Geiger PoliciesSupplier ManagementOrder Status UpdatesSpecial Billing RequirementsSupplier Prepayments

About the role

Key responsibilities & impact

Verify and process sales orders
Review submitted orders for accuracy and compliance to Geiger policies and procedures
Make necessary adjustments
Contact other parties for resolution
Decide when orders are ready to move to other systems
Process credit card payments and address card declines
Send purchase orders to suppliers when the order is ready
Follow-up on purchase orders with suppliers
Enter supplier's information into the appropriate system
Contact vendors for order status updates
Process vendor invoices
Research and resolve discrepancies
Adequately address orders/invoices that require special handling
Invoice customers
Review and complete special billing requirements
Compile consolidated invoices and associated reports
Review supplier statements
Process supplier prepayments

Requirements

What you’ll need

The ability to switch tasks and adapt easily
The ability to work independently and as part of the team
Strong written and verbal communication

Benefits

Comp & perks

Full benefits package
Education reimbursement
Profit-sharing
401k (with a match!)
Onsite Wellness Center and onsite fitness classes