Senior Executive Assistant

GCG

Senior Executive Assistant supporting GCG’s executive leadership at a global industrial automation and connectivity company. Managing calendars, travel, meetings, priorities, and confidential executive communications.

Posted 8/5/2026full-timeRosemont • Illinois • 🇺🇸 United StatesSenior💰 $88,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in managing complex executive calendars, coordinating travel and meetings, and preparing professional correspondence and presentations. Exhibits exceptional organizational skills, attention to detail, and the ability to handle confidential information while building effective relationships with stakeholders.

Highest-signal resume keywords

Executive Administrative Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument PreparationAction Item TrackingEvent CoordinationProject CoordinationWorkflow ImprovementMeeting LogisticsConfidential Information Handling

Soft Skills

Communication SkillsAttention to DetailTime ManagementDiscretionRelationship Building

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft Excel

Industry Keywords

C-Suite SupportExecutive Leadership TeamBoard MeetingsMulti-Location CoordinationAdministrative Processes

About the role

Key responsibilities & impact

Manage complex, frequently changing calendars for the Chief Executive Officer and Chief Human Resources Officer
Coordinate internal and external meetings across multiple locations and time zones
Identify scheduling conflicts, competing priorities, preparation requirements, and gaps in executive availability
Coordinate domestic and international executive travel, itineraries, and expense reports
Coordinate Executive Leadership Team meetings, Board-related meetings, leadership off-sites, Town Halls, executive visits, customer meetings, and company-sponsored events
Manage meeting and event logistics, agendas, presentations, briefing materials, reports, technology, venues, catering, and communications
Draft, edit, proofread, format, and distribute executive correspondence, presentations, reports, and other materials
Track executive action items, commitments, approvals, and deadlines through completion
Coordinate document signatures, approvals, routing, storage, retrieval, invoice processing, and administrative transactions
Improve Executive Office workflows, administrative processes, and recordkeeping practices
Serve as a professional liaison between executives and internal and external stakeholders
Screen, prioritize, route, and respond to inquiries and requests
Handle confidential and sensitive information with discretion
Communicate on behalf of executives when authorized
Build effective working relationships across the organization
Ensure schedules, commitments, meetings, travel, and priorities are executed reliably

Requirements

What you’ll need

7+ years of progressively responsible executive administrative support experience
Experience providing direct administrative support to senior executives, preferably including C-suite leaders
Experience managing complex executive calendars, competing priorities, and frequently changing schedules
Experience coordinating executive travel, expense reporting, leadership meetings, and executive events
Experience preparing, editing, proofreading, and formatting professional correspondence, presentations, reports, and leadership materials
Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel
Exceptional organizational, time-management, and project-coordination skills
Strong written and verbal communication skills
Attention to detail, sound judgment, discretion, and ability to handle confidential information
Ability to anticipate needs, identify potential issues, take initiative, and follow assignments through completion with limited supervision
Ability to build effective relationships and communicate professionally with executives, employees, Board-related contacts, and external stakeholders
Ability to remain composed and responsive while managing urgent requests, changing schedules, competing priorities, and multiple time zones
Ability to work independently while collaborating with executive leaders and cross-functional partners
Ability to work from the Rosemont office at least three days per week
Ability to provide occasional support outside standard business hours when required
Preferred: experience coordinating Executive Leadership Team, Board-related, company-wide, or senior leadership meetings
Preferred: experience in a multi-location, national, or international organization
Preferred: experience improving administrative workflows, executive operating rhythms, action-item tracking, or Executive Office processes

Benefits

Comp & perks

Competitive annual salary ranging from $88,000 to $95,000, dependent on relevant experience
Excellent health, vision, dental, short and long-term disability, and life insurance benefits
Monthly stipends for travel expenses
PTO plan with company paid holidays (7)
401K with employer contribution
Corporate support resources including computer equipment, inside sales, and customer service assistance
Employee-centric company that values and appreciates its employees