Project Coordinator

GBBN Architects

Project Coordinator supporting client projects at Atmys by coordinating communication, meetings, and documentation. Ensure project execution aligns with client needs and timelines.

Posted 6/24/2026full-timeCincinnati • Ohio • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $75,000 per yearWebsite

Tech Stack

Tools & technologies

Azure

About the role

Key responsibilities & impact

Partner with Client Leads and internal team members to support the delivery of client projects
Help guide clients through project activities by coordinating communication, meetings, follow-up items, and required documentation
Gather, organize, and document client decisions and action items
Prepare meeting agendas, project updates, status summaries, and standard operating procedures
Help triage client questions and issues and route them to the appropriate internal resources
Track client requests, project dependencies, open items, and outstanding decisions
Support invoice coordination and project documentation as needed
Maintain project schedules, tracking, milestones, deliverables, and action item logs
Coordinate internal and external project activities to help ensure deadlines are met
Assist with project audits, quality checks, reporting, and documentation control
Monitor project progress and raise risks, delays, or scope concerns to leadership as appropriate
Support project change tracking, documentation updates, and milestone management
Help prepare KPI reporting and project summaries for internal and client review
Coordinate with consultants, technical resources, and client-facing team members to keep project work moving efficiently
Follow up on open tasks, deliverables, due dates, and next steps across multiple active projects
Help improve consistency in delivery by maintaining templates, trackers, documentation, and repeatable processes
Build working knowledge of relevant systems, software tools, and implementation practices
Assist with proposal support materials, project startup coordination, and internal planning efforts
Contribute to documentation and organizational support for client growth opportunities
Participate in internal meetings, planning discussions, and team coordination activities as appropriate

Requirements

What you’ll need

2–4 years of related experience in project coordination, implementation support, client delivery, operations, or facility/space management environments
Bachelor’s degree in Computer Science, Information Systems, Business, or related field
Experience supporting software implementations, upgrades, or operational projects preferred
Familiarity with platforms such as Archibus, Tririga, FM Systems, Planon, or similar is a plus
Experience with Microsoft Office, MS Project, Azure DevOps, Bluebeam, or similar tools preferred

Benefits

Comp & perks

Health insurance
Paid time off
Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationimplementation supportclient deliveryoperations managementsoftware implementationproject trackingKPI reportingdocumentation controlquality checksmilestone management

Soft Skills

communicationorganizationcoordinationproblem-solvingtime managementattention to detailteam collaborationclient relationship managementadaptabilityleadership

Certifications

Bachelor’s degree in Computer ScienceBachelor’s degree in Information SystemsBachelor’s degree in Business