Proposal Manager – Aviation

Gannett Fleming

Proposal Manager leading high-quality, compliant proposals for aviation infrastructure clients. Collaborating with cross-functional teams to drive pursuit excellence and support business development.

Posted 5/19/2026full-timeRemote • 🇺🇸 United StatesSeniorLead💰 $100,000 - $115,000 per yearWebsite

About the role

Key responsibilities & impact

The Proposal Manager expands their complex proposal and interview skills while continuing to build on capture planning and client service skills.
Capture Planning: Working closely with the capture manager/team, facilitate kick-off and update meetings, identify and validate win themes and strategic messaging, and lead the development of pre-RFP proposal sections.
Support teaming efforts by coordinating with internal and external partners and contributes to strategy development through active participation in major-level pursuits, including IFBP meetings, client relationship mapping, and content drafting.
Determine the level of effort for the pursuit team.
Proposal Management: Serving as Proposal Manager, manage major and priority-level pursuits, leading proposal strategy discussions, GNGs, and kick-off meetings to oversee strategic win themes applied effectively throughout the proposal.
Ensure full RFP compliance by verifying and documenting adherence across all proposal elements.
Oversee standard and agile-level pursuits, particularly those involving cross-team coordination with other BD units.
Writing: Lead author for major-level proposals. Craft executive summaries and non-technical sections that articulate the firm’s strengths and align with client goals. Develop detailed content outlines and storyboards for technical sections, integrate win themes and strategic messaging identified during capture planning and kick-off sessions.
Develop core content such as firm histories, qualifications, cover letters, personnel bios, project descriptions, and subconsultant qualifications.
Interview Development: Lead interview strategy and development for major-level pursuits. Guide the proposal team in presenting win themes and messages throughout the presentation process.

Requirements

What you’ll need

Normally, a 4-year degree in English, Marketing, Journalism, Communications, or applicable field - or comparable experience - is required.
8 years of practical working experience preferred.
Normally 8+ years of total combined experience in the full lifecycle of business development (client, capture, and proposal and interview phases).
Minimum of 3 years of demonstrated experience supporting, facilitating, and participating in capture planning support.
Demonstrated success in winning major pursuits and leading multidisciplinary teams.
Proposal experience in the AEC and/or Aviation industries.
Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including InDesign (preferred); experience with a customer relationship management (CRM) system (Deltek Vantagepoint preferred).

Benefits

Comp & perks

Remote work environment.
Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Tax-deferred 401(k) savings plan.
Competitive paid-time-off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Incentive compensation for eligible positions.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal managementcapture planningcontent draftingRFP compliancewritinginterview strategystrategic messagingwin themesteam coordinationbusiness development

Soft Skills

client serviceleadershipcommunicationcollaborationstrategic thinkingfacilitationorganizationpresentation skillsteamworkproblem-solving