Gannett Fleming

Fleet Compliance Administrator

Gannett Fleming

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $80,000 - $100,000 per year

Job Level

Mid-LevelSenior

About the role

  • Directly supporting the Fleet Manager, the Fleet Compliance Administrator will interpret documents, prioritize incoming communications, and write routine reports, large policy documents, and daily correspondence.
  • Research varying fleet related topics and regulatory guidelines as well as administer and roll out compliance programs.
  • Interacts with contractor hired to manage the Federal Motor Carrier Safety Administration (FMCSA) compliance program to administer medical surveillance and drug testing programs across states where GFT operates.
  • Reviews driver qualification and eligibility processes, including Motor Vehicle Records (MVR), Driving Experience, Physicals, Drug Testing, criminal and work background checks in accordance with Department of Transportation (DOT) requirements and company policies in a timely manner.
  • Assists fleet leadership with scheduling repairs to vehicles.
  • Follow vehicles through the repair process, minimizing operational delays.
  • Administers fleet onboarding, training, and tracking program. Verify that drivers MVRs are completed, and personnel are entered into monitoring programs.
  • Ensures authorized drivers are trained and that recurring training is completed as needed.
  • Administers fuel card program and fleet contracts, ensuring vendor compliance, maintenance schedules, etc.
  • Updates terminations for driver qualification records to satisfy GFT Infrastructure’s DOT and Non-DOT compliance standards.
  • Assists with communication by liaising with internal and external stakeholders on various projects and tasks and prioritizing proprietary email messages to ensure goals and objectives are quickly identified and managed.

Requirements

  • Associate’s degree or an additional 1-2 years of relevant experience.
  • 3-5 years of related fleet compliance administration experience within a similar sized company.
  • Understanding of federal and state regulatory guidelines, including FMCSA, DOT, and Occupational Safety and Health Administration.
  • Proficient in MS Office (Outlook, Word, Excel, Teams, Power BI, and PowerPoint), Adobe Acrobat, and SharePoint.
  • Experience in creating and establishing policies and procedures.
Benefits
  • Hybrid (in-person and remote) work environment.
  • Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
  • Tax-deferred 401(k) savings plan.
  • Competitive paid-time-off (PTO) accrual.
  • Tuition reimbursement for continued education.
  • Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
  • Incentive compensation for eligible positions.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
fleet compliance administrationpolicy creationreport writingdriver qualification reviewmedical surveillance administrationdrug testing program administrationMVR reviewtraining program administrationvendor compliance managementDOT compliance
Soft skills
communicationprioritizationinterpersonal skillsorganizational skillsliaisingproblem-solvingtime managementcollaborationattention to detailadaptability
Certifications
Associate’s degreeFMCSA compliance trainingDOT compliance trainingOccupational Safety and Health Administration training