Senior Administrative Assistant

Galderma

Executive Assistant partnering with the GM at Galderma managing executive schedules and communications. Supporting operational and administrative processes to facilitate business priorities from Miami location.

Posted 4/29/2026full-timeMiami • Florida • 🇺🇸 United StatesSenior💰 $95,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team
Manage a highly dynamic calendar of General Manager and other leadership coordination
Prepare the GM for key engagements with clear briefs, agendas, priorities, and follow-ups on action items
Support with organizing/consolidating PowerPoint decks and communications
Manage and execute the Alastin operating cadence
Draft and coordinate communications including broader communications to salesforce
Lead end-to-end planning of meetings, events, and offsites
Support GM with engagement, recognition, and Galderma culture-building initiatives

Requirements

What you’ll need

Bachelor’s or associate’s degree or equivalent experience in business administration, management, or a related field
5+ years as an Executive Assistant, with at least 2 years in a senior or high-level support role
Proficiency in Microsoft Office and expense programs (Outlook, Teams, Word, Excel, PowerPoint, Concur)
Experience supporting executives and cross-functional stakeholder management
Ability to work independently and as part of a team, with a proactive and flexible approach
High degree of professionalism, discretion, and confidentiality
Exceptional communication and stakeholder management skills
Strong business acumen and ability to anticipate needs
Demonstrate discipline, organization and positive "can do" attitude with growth mindset
Available to work flexible hours as needed, including occasional travel

Benefits

Comp & perks

health insurance
401(k) plan with employer match
generous paid time off policy
hybrid work schedules

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementcommunication draftingevent planningstakeholder managementbusiness administrationmanagementexecutive supportMicrosoft Officeexpense managementPowerPoint

Soft Skills

professionalismdiscretionconfidentialitycommunication skillsorganizational skillsproactive approachflexibilityteamworkpositive attitudegrowth mindset

Certifications

Bachelor's degreeAssociate's degree