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About the role
Key responsibilities & impact- Coordinate interview scheduling across multiple open requisitions, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
- Maintain and update the applicant tracking system (ATS) to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
- Draft and send candidate-facing communications including application confirmations, scheduling requests, status updates, and rejection notices
- Assist with sourcing support on targeted roles, including LinkedIn Recruiter searches and InMail outreach sequencing
- Research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles
- Maintain and organize recruiting documentation including job descriptions, offer letter templates, interview guides, and process SOPs
- Support onboarding coordination activities as needed, including new hire paperwork tracking and first-day logistics
- Participate in identifying repetitive, manual TA workflows and help document where AI tools could reduce time spent on low-value tasks
- Assist with light AI tool testing and prompt drafting for use cases such as candidate outreach messages, intake summaries, and job description drafts
- Other duties as assigned
Requirements
What you’ll need- Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
- Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
- Clear, professional written and verbal communication skills with the confidence to interact with candidates, hiring managers, and external partners
- A proactive, can-do attitude: someone who identifies what needs to be done and does it without waiting to be asked
- Curiosity and comfort with technology, including a willingness to learn AI tools, ATS platforms, and productivity software quickly
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
- Genuine interest in recruiting, HR operations, or people-focused work as a career direction
- Prior internship or part-time experience in HR, recruiting, administrative coordination, or a client-facing role (Nice to Have)
Benefits
Comp & perks- Flexible remote-first work environment with a collaborative, inclusive team culture
- Social impact programs, volunteer opportunities, and a commitment to sustainability
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
applicant tracking systemsourcing supportcandidate communicationsinterview schedulingdata integritydocumentation organizationonboarding coordinationAI tool testingMicrosoft Officerecruiting
Soft Skills
organizational skillscommunication skillsproactive attitudeattention to detailcuriosityadaptabilitytime managementinterpersonal skillsproblem-solvingteam collaboration