Project Accountant Associate 3

GAI Consultants, Inc.

Project Accountant Associate supporting GAI Consultants’ infrastructure projects through budgeting, Deltek setup, invoicing, AR, and WIP monitoring. Collaborating with project managers, clients, and internal teams.

Posted 8/4/2026full-timeRemote • Florida, Kansas, Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project financial management, including budget establishment, invoice preparation, and accounts receivable coordination. Proficient in Deltek project setup and lifecycle maintenance, with strong analytical and communication skills to collaborate effectively with teams and clients.

Highest-signal resume keywords

Deltek Project SetupComplex Invoice PreparationProject Budget ManagementAccounts Receivable CoordinationAnalytical Thinking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project BudgetingInvoice ReviewWork Breakdown Structure CreationFinancial Performance ReviewContract VerificationBilling Terms CreationChange Order TrackingSub-Consultant Invoice ApprovalAccounts Receivable ManagementTimely Collections Follow-Up

Soft Skills

Analytical ThinkingProblem-SolvingTeam CollaborationEffective CommunicationDeadline Management

Tools & Technologies

Deltek

Industry Keywords

Project Life CycleWork-In-ProgressKey Performance MetricsClient InvoicingFinancial Meetings

About the role

Key responsibilities & impact

Assist the Project Manager throughout the project life cycle
Establish project budgets
Review and prepare client invoices
Coordinate accounts receivable and work-in-progress reviews
Review project financial performance
Complete complex client invoices
Manage personal tasks and meet deadlines and scope requirements
Participate in project financial meetings covering AR, WIP, and key performance metrics
Set up and maintain projects in Deltek
Create Work Breakdown Structures and input project budgets
Review, verify, and file contracts
Create billing terms based on contracts
Batch, review, mark up, revise, and submit draft invoices to clients
Monitor work-in-process and confirm billable WIP with Project Managers
Track supplements and change orders
Enter accounts receivable comments and conduct timely collections follow-up
Notify management of potential and confirmed write-offs
Review and approve sub-consultant invoices
Maintain project documentation
Assist with training new and existing staff
Coordinate work with team members and collaborate with internal and external teams
Interact with organizational leaders, clients, officials, contractors, and others

Requirements

What you’ll need

High school education or better required
Ability to complete complex client invoices
Strong analytical thinking and problem-solving skills
Ability to work effectively within a team
Ability to manage personal tasks and adhere to deadlines and scope
Essential verbal, written, and presentation communication skills
Ability to collaborate with internal and external teams
Deltek project setup and lifecycle maintenance knowledge
Ability to review rates, costs, dates, factors, WIP, and comments for mischarges and errors
Ability to review and approve sub-consultant invoices

Benefits

Comp & perks

Market based, competitive compensation
Performance driven recognition and development bonuses
Medical, dental, and vision plans
Company paid short-term and long-term disability
Company paid life insurance
Employee Assistance Program and wellness resources
Generous paid time off
7 paid holidays
An additional floating holiday
Paid maternity, paternity, and adoption leave
401(k) with company match
Tuition reimbursement
Support and rewards for professional development and certifications
Work location and scheduling flexibility
Employee wellness programs and discounts