GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.

Legal Assistant

GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $75,000 - $90,000 per year

Job Level

Mid-LevelSenior

About the role

  • Creates, transcribes, revises and maintains legal documents and correspondence
  • Makes edits to documents, spreadsheets, and letters on a regular basis
  • Screens telephone calls and serves as liaison between attorneys and others inside and outside firm
  • Opens, stamps, and sorts mail, and notes dates for calendar
  • Retrieves files and documents
  • Enters attorney time into time system
  • Handles administrative matters including preparing conflict checks, receiving reports, initiating follow up, opening files, reviewing and revising client billing, and answering questions of accounting or other departments
  • Copies documents and/or coordinates office assistance with administrative and clerical functions
  • Files materials, boxes and closes files as needed, and maintains filing system, contact list, and calendar
  • Coordinates attorneys' schedules, makes travel arrangements, and prepares expense reports
  • Schedules appointments and coordinates necessary resources such as conference rooms and vendors
  • Prepares and assembles error-free final documents and ensures timely delivery via mail, overnight service, courier, etc.
  • Assists with internal meetings and meetings with clients and guests
  • Finds factual information on the Internet as directed
  • Provides assistance to others in office based on priorities and promotes teamwork
  • Performs other duties or special projects as requested or assigned.

Requirements

  • High School Diploma or equivalent required
  • Three to five years of legal support experience, preferably in a law firm
  • Fluency in German (native or near-native proficiency strongly preferred)
  • Strong proficiency in oral and written German with ability to perform accurate dictation
  • Ability to type at least 70 wpm without error
  • High level of proficiency in MS Office and iManage
  • Knowledge of relevant legal terminology
  • Knowledge of the procedures for establishing and maintaining legal and other records and files
  • Ability to gain confidence and trust of attorneys and staff and work well with others
  • Strong grammar, excellent proofreading skills, and attention to detail
  • Requires strong multitasking skills and the ability to thrive in a fast-paced environment
  • Excellent planning and organizational skills
  • Professional demeanor and detail orientated