Project Coordinator

G&S Business Communications, a G&S Agency

Project Coordinator managing integrated client projects within G&S Business Communications. Coordinating between project management, client service, and craft specialists to ensure timely project execution.

Posted 7/25/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $51,000 - $64,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project management, resource allocation, and workflow optimization within integrated marketing environments. Proficient in utilizing project management tools and fostering strong vendor relationships to ensure timely project delivery and quality outcomes.

Highest-signal resume keywords

Project ManagementResource AllocationIntegrated Marketing CommunicationsWrike ProficiencyProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementResource AllocationWorkflow OptimizationFinancial ManagementVendor Coordination

Soft Skills

Excellent Communication SkillsOrganizational SkillsAbility to Meet DeadlinesProblem-Solving Skills

Tools & Technologies

WrikeMicrosoft TeamsSharePointMS OfficeAI-Enabled Solutions

Industry Keywords

Integrated Marketing AgencyCreative WorkCrisis CommunicationsProject IntakeTraffic Management

About the role

Key responsibilities & impact

Facilitate project intake, scheduling, and traffic management to ensure craft (creative, digital and production) work is prioritized, assigned, and delivered according to established timelines.
Monitor and maintain resource allocation plans for craft specialists, proactively identifying capacity constraints, overallocation risks, schedule conflicts, and opportunities to optimize utilization.
Provide project status visibility by tracking milestones, deadlines, dependencies, and resource commitments while communicating potential risks, delays, or bottlenecks to key stakeholders.
Develop and recommend alternative staffing and workflow solutions to support crisis communications, expedited timelines, high-priority client needs, and unexpected resource challenges.
Assist Project Managers with collection and organization of project requirements, assets, approvals, and supporting documentation from internal teams, clients, and external partners to ensure projects can progress without delay.
Actively participate in resource planning and stand-up meetings, contributing insights on upcoming demand, staffing needs, project prioritization, and workload balancing across teams.
Maintain project records and workflow systems (e.g., Wrike, Microsoft Teams, SharePoint, or other project management platforms) to ensure project data is accurate, current, and actionable.
Help ensure integrated projects meet established workflow requirements and governance standards, including proper scoping, documentation, routing, approvals, and archive procedures.
Track project progress against key timelines and delivery commitments, escalating issues and recommending corrective actions when project objectives are at risk.
Obtain estimates, proposals, and timelines from external vendors, freelancers, and production partners, ensuring deliverables align with project requirements, budgets, and quality expectations.
Coordinate third-party vendor and freelancer activities, managing timelines, deliverables, communications, contracts, and performance expectations throughout project execution.
Review vendor and freelancer invoices for accuracy, reconcile project-related expenses, resolve discrepancies, and coordinate with finance teams to ensure timely processing.
Assist Creative Director with financial management documentation.
Cultivate and maintain strong relationships with vendor and freelancer partners, ensuring reliable service, quality output, responsiveness, and cost efficiency.
Leverage project management technologies, automation tools, and AI-enabled solutions to streamline administrative tasks, improve reporting accuracy, enhance resource visibility, and increase overall team productivity.
Contribute to continuous improvement initiatives by documenting best practices, supporting onboarding and training efforts, and helping standardize project management processes across the organization.

Requirements

What you’ll need

Minimum of 1-3 years of integrated marketing agency and/or related experience.
Strong understanding of design and integrated marketing communications.
Proficient in MS Office software and familiar with project management software – prior experience with Wrike a plus.
Excellent problem-solving skills, good verbal and written communications skills, proven ability to meet deadlines, excellent organizational skills, and ability to juggle multiple projects and work independently in a fast-paced office.
Ability to juggle multiple projects simultaneously under tight deadlines.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account G&S Business Communications, a G&S Agency Website LinkedIn All Job Openings 51 - 200 employees 🍽️ Food & Beverage 🏥 Healthcare 🏭 Manufacturing Food & Beverage
Healthcare
Manufacturing G&S Business Communications, a G&S Agency, is a multifaceted firm that operates at the intersection of business and communications. Beyond being a public relations agency, it functions as a digital and creative agency, focusing on helping innovative companies create impactful change in the world. With expertise across various industry sectors, including Advanced Manufacturing & Energy, Agribusiness, Financial & Professional Services, Healthcare & Wellness, and Home & Building, G&S integrates research, media strategy, and storytelling to boost business growth for its clients. Their global reach, through offices in cities such as New York, Raleigh, Chicago, and Basel, is complemented by a partnership with PROI Worldwide, enhancing their ability to serve clients worldwide. Project Coordinator 🔥 17 minutes ago 🇺🇸 United States – Remote 💵 $51k - $64k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 👷‍♀️ Project Manager 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Facilitate project intake, scheduling, and traffic management to ensure craft (creative, digital and production) work is prioritized, assigned, and delivered according to established timelines.
Monitor and maintain resource allocation plans for craft specialists, proactively identifying capacity constraints, overallocation risks, schedule conflicts, and opportunities to optimize utilization.
Provide project status visibility by tracking milestones, deadlines, dependencies, and resource commitments while communicating potential risks, delays, or bottlenecks to key stakeholders.
Develop and recommend alternative staffing and workflow solutions to support crisis communications, expedited timelines, high-priority client needs, and unexpected resource challenges.
Assist Project Managers with collection and organization of project requirements, assets, approvals, and supporting documentation from internal teams, clients, and external partners to ensure projects can progress without delay.
Actively participate in resource planning and stand-up meetings, contributing insights on upcoming demand, staffing needs, project prioritization, and workload balancing across teams.
Maintain project records and workflow systems (e.g., Wrike, Microsoft Teams, SharePoint, or other project management platforms) to ensure project data is accurate, current, and actionable.
Help ensure integrated projects meet established workflow requirements and governance standards, including proper scoping, documentation, routing, approvals, and archive procedures.
Track project progress against key timelines and delivery commitments, escalating issues and recommending corrective actions when project objectives are at risk.
Obtain estimates, proposals, and timelines from external vendors, freelancers, and production partners, ensuring deliverables align with project requirements, budgets, and quality expectations.
Coordinate third-party vendor and freelancer activities, managing timelines, deliverables, communications, contracts, and performance expectations throughout project execution.
Review vendor and freelancer invoices for accuracy, reconcile project-related expenses, resolve discrepancies, and coordinate with finance teams to ensure timely processing.
Assist Creative Director with financial management documentation.
Cultivate and maintain strong relationships with vendor and freelancer partners, ensuring reliable service, quality output, responsiveness, and cost efficiency.
Leverage project management technologies, automation tools, and AI-enabled solutions to streamline administrative tasks, improve reporting accuracy, enhance resource visibility, and increase overall team productivity.
Contribute to continuous improvement initiatives by documenting best practices, supporting onboarding and training efforts, and helping standardize project management processes across the organization. 🎯 Requirements
Minimum of 1-3 years of integrated marketing agency and/or related experience.
Strong understanding of design and integrated marketing communications.
Proficient in MS Office software and familiar with project management software – prior experience with Wrike a plus.
Excellent problem-solving skills, good verbal and written communications skills, proven ability to meet deadlines, excellent organizational skills, and ability to juggle multiple projects and work independently in a fast-paced office.
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