FYUL

Part-Time Administrative Assistant, 20h/week

FYUL

part-time

Posted on:

Location Type: Hybrid

Location: Barcelona • Spain

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About the role

  • Maintaining accurate records and administrative documentation
  • Managing incoming and outgoing mail, deliveries, shipments, and inter-company shipping (domestic and international)
  • Preparing and updating internal documents, presentations, and materials
  • Assisting with onboarding and recruitment-related materials
  • Coordinating meetings, trainings, and projects within the production center
  • Ordering office supplies and coordinating small purchases when needed
  • Supporting internal and external events, including logistics and communication across different channels
  • Processing invoices and supporting basic administrative accounting tasks
  • Assisting employees with administrative requests and business trip arrangements
  • Welcoming visitors and coordinating guided tours of the facility
  • Supporting facilities administration and maintaining internal tracking systems
  • Assisting with internal culture initiatives and activities

Requirements

  • Previous experience in administrative support or a similar role
  • High school diploma or equivalent
  • Fluent Spanish and professional English communication skills
  • Proficiency with MS Office or Google Workspace
  • Canva or basic design experience is a plus
  • Strong organizational and time-management skills
  • Attention to detail and accuracy
  • Ability to handle confidential information responsibly
  • Proactive mindset and problem-solving skills
  • Ability to work both independently and as part of a team
  • Positive attitude and sense of ownership
Benefits
  • Private health insurance
  • Wellhub membership
  • 2 extra paid days off to focus on your mental or physical well-being
  • 1 extra paid day off to celebrate a Birthday or any other celebration of your choice
  • Access to mentorship, internal meetups, and hackathons, both on-site and online
  • Design and order your own merch using our platforms with an employee discount
  • Exciting team-building events and parties you’ll never forget!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportdocument preparationinvoice processingbasic accounting tasksCanvadesign experiencerecord maintenancemail managementshipping coordinationonboarding assistance
Soft Skills
organizational skillstime-management skillsattention to detailproblem-solving skillsproactive mindsetteamworkindependencepositive attitudecommunication skillsconfidentiality
Certifications
high school diplomaequivalent qualification