Operations Coordinator

Operations Coordinator managing operational tasks for a marketing agency. Supporting various functions like HR, Finance, and IT in a hybrid position.

Posted 6/23/2026full-timeBrooklyn • New York • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 per yearWebsite

Key responsibilities & impact

Help keep our operational platforms accurate, organized, and usable for the team — including project management, HR, and finance tools.
Support the logistics of bringing on (and parting with) employees, contractors, and freelancers, ensuring a smooth experience from paperwork to system access.
Coordinate meetings, interviews, and cross-functional touchpoints across the ops team and with external partners.
Maintain repositories of job descriptions, SOPs, and process documentation so the team always has a clear source of truth.
Serve as a point of contact for vendor communications, renewals, and account logistics.
Support planning and execution for team retreats, offsites, and in-office gatherings — from RSVPs to on-the-ground details.
Assist with day-to-day administration of company spend tools and partner with Finance on routine clean-up and reporting.
Help keep our Brooklyn Heights office running smoothly and ready for hybrid days.
Jump in on ad-hoc projects across Finance, People, Resource Management, Talent, and IT — wherever an organized set of hands moves the work forward.
Notice friction points in how we work and bring forward ideas to make our operations clearer, faster, and more sustainable as we grow.

What you’ll need

A bachelor's degree, or equivalent early-career experience (internships, part-time roles, or relevant coursework count).
You're deeply organized.
You have sharp attention to detail.
You're curious and quick to learn new tools.
You're a clear, thoughtful communicator.
You bring a service mindset.
You exercise discretion and judgment.
You're proactive.
You stay calm in motion.
You're a team-first contributor.
You enjoy bringing order to complexity.

Comp & perks

20 PTO days off per year
5 sick days
+16 paid holidays
matching 401(k)
medical, dental & vision
paid parental leave
home office setup
yearly team retreats
comprehensive professional development program including coaching and a yearly professional development stipend

ATS Keywords

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Soft Skills

organizedattention to detailcuriousquick learnerclear communicatorservice mindsetdiscretionproactivecalm under pressureteam contributor

Certifications

bachelor's degree