Administrative Assistant – Professional Certificates Support

FULLER Equip

Administrative Assistant providing support to Professional Certificate programs at Centro Latino, facilitating communication, logistics, and participant relations. Enhancing administrative operations for effective program delivery.

Posted 6/11/2026full-timePasadena • California • 🇺🇸 United StatesMid-LevelSenior💰 $20 - $22 per hourWebsite

About the role

Key responsibilities & impact

Provide administrative support to the professional certificate programs in areas such as correspondence, emails, managing appointment calendars, taking messages; photocopying/scanning as needed.
Coordinate and provide customer service to the Professional Certificate participants by responding to inquiries, application and registration within 24 hours and identifying long-term and scalable customer service solutions.
Support current and new users on-boarding to the Platform, including coordination and troubleshooting as needed with the Fuller EQUIP team.
Maintain data base management
Organize and schedule meetings and appointments
Assist with logistics for online and face-to-face training events and other program activities, including, but not limited to the mailing of invitations, tracking registrations/RSVPs and generating guest check-in rosters, preparation of name badges, programs, room arrangements, event set-up, and coordination of food, flowers, signs, place cards, and other necessary details.
Coordinate and assist in all fundraising efforts for the Centro Latino: including campaigns, events and communication with donors and potential donors.
Fostering relationships with donors, potential donors and Centro Latino alumni.
Collaborate with the Centro Latino team to brainstorm innovative and creative ways to recruit students for the certificate programs.
Engage and provide assistance to all certificate program participants while maintaining courtesy and overseeing their progress for retention goals.
Improving communication and increasing problem-solving solutions by pooling knowledge and resources to identify and solve problems more effectively.
Assist in the preparation of regularly scheduled reports
Write letters and emails on behalf of other office staff
In collaboration with the Recruitment Specialist, support the marketing and recruitment plan.
Assist participants with payment processing
Participate in weekly planning/evaluation meetings

Requirements

What you’ll need

Fully bilingual (Spanish and English, fluently).
B.A. or equivalent
At least 3 years of experience in a general office setting
Effective communicator (verbal and written)
Technologically adept (familiarity with software for data management and promotional materials a plus)
Responsible, able to work independently and meet deadlines
Good at working as part of a team
Ability to multi-task and prioritize
Servant-spirit; gift of hospitality and welcoming
Highest level of integrity and confidentiality
Strong interpersonal skills, multicultural sensitivity, and good conflict-resolution skills
Ability to work within a diverse team and communicate effectively with culturally and ethnically diverse populations
Excellent oral, written, and critical thinking skills
Initiate, prioritize, and complete multiple tasks with accuracy, efficiency, and attention to detail
Good computer skills: including Apple, Microsoft Office, Salesforce, Banner, and Google applications
Experience with Hispanic clerical leaders and churches
Ability to arrange a flexible schedule and work location

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account FULLER Equip Website LinkedIn All Job Openings 11 - 50 employees 📚 Education 🤝 Non-profit 🌍 Social Impact Education
Non-profit
Social Impact FULLER Equip is an educational platform focused on equipping leaders who share Christ's hope and healing in the church and the world. It offers a variety of programs, including Master of Divinity, Clinical Psychology, and degrees in Theological Studies, aimed at fostering spiritual, academic, and emotional formation among students. FULLER Equip emphasizes a Christ-centered approach, encouraging students to become innovative leaders and disciples in diverse cultural contexts. Administrative Assistant – Professional Certificates Support Job not on LinkedIn 🔥 1 hour ago 🏢🏡 Pasadena – Hybrid 💵 $20 - $22 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant 🗣️🇪🇸 Spanish Required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide administrative support to the professional certificate programs in areas such as correspondence, emails, managing appointment calendars, taking messages; photocopying/scanning as needed.
Coordinate and provide customer service to the Professional Certificate participants by responding to inquiries, application and registration within 24 hours and identifying long-term and scalable customer service solutions.
Support current and new users on-boarding to the Platform, including coordination and troubleshooting as needed with the Fuller EQUIP team.
Maintain data base management
Organize and schedule meetings and appointments
Assist with logistics for online and face-to-face training events and other program activities, including, but not limited to the mailing of invitations, tracking registrations/RSVPs and generating guest check-in rosters, preparation of name badges, programs, room arrangements, event set-up, and coordination of food, flowers, signs, place cards, and other necessary details.
Coordinate and assist in all fundraising efforts for the Centro Latino: including campaigns, events and communication with donors and potential donors.
Fostering relationships with donors, potential donors and Centro Latino alumni.
Collaborate with the Centro Latino team to brainstorm innovative and creative ways to recruit students for the certificate programs.
Engage and provide assistance to all certificate program participants while maintaining courtesy and overseeing their progress for retention goals.
Improving communication and increasing problem-solving solutions by pooling knowledge and resources to identify and solve problems more effectively.
Assist in the preparation of regularly scheduled reports
Write letters and emails on behalf of other office staff
In collaboration with the Recruitment Specialist, support the marketing and recruitment plan.
Assist participants with payment processing
Participate in weekly planning/evaluation meetings 🎯 Requirements
Fully bilingual (Spanish and English, fluently).
B.A. or equivalent
At least 3 years of experience in a general office setting
Effective communicator (verbal and written)
Technologically adept (familiarity with software for data management and promotional materials a plus)
Responsible, able to work independently and meet deadlines
Good at working as part of a team
Ability to multi-task and prioritize
Servant-spirit; gift of hospitality and welcoming
Highest level of integrity and confidentiality
Strong interpersonal skills, multicultural sensitivity, and good conflict-resolution skills
Ability to work within a diverse team and communicate effectively with culturally and ethnically diverse populations
Excellent oral, written, and critical thinking skills
Initiate, prioritize, and complete multiple tasks with accuracy, efficiency, and attention to detail
Good computer skills: including Apple, Microsoft Office, Salesforce, Banner, and Google applications
Experience with Hispanic clerical leaders and churches
Ability to arrange a flexible schedule and work location Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementcustomer serviceevent coordinationreport preparationpayment processingmultitaskingproblem-solvingconflict resolutioncommunication skillsorganizational skills

Soft Skills

effective communicatorresponsibleteamworkattention to detailintegrityhospitalitymulticultural sensitivityindependenceflexibilitycritical thinking

Certifications

B.A. or equivalent