Manager, Asset Operations – Sub Team Coordinator
Ipsen
Commercial Operations Advisor
FulkersBaileyRussell | Certified B Corp
contract
Posted on:
Location Type: Hybrid
Location: London • 🇬🇧 United Kingdom
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Monitor KPIs, track progress against business plans and roadmaps, and report deviations in collaboration with Finance
- Maintain project trackers and CRM systems to ensure visibility of project status, client commitments, and pipeline data
- Support Project Managers with fee resource charts, change control, and preparation of fee proposals and related documentation
- Coordinate invoice scheduling and approvals, liaising with Accounts and leadership to ensure timely processing
- Assist with tender submissions and bid coordination, including documentation preparation, meeting participation, and stakeholder follow-up
- Act as a liaison between commercial and enabling functions to ensure efficient project delivery and communication
- Contribute to forecasting, business planning, and resource planning activities across the Public Sector team
- Manage key project documentation, including appointment letters and version-controlled records, escalating variations when necessary
- Analyse operational and commercial data, produce reports, and identify trends to support decision-making
- Develop and maintain internal tools, trackers, and guidance documents to improve team efficiency and accountability
- Support onboarding processes and provide administrative support for technical documentation and compliance
- Assist with cross-functional projects and provide general support to the wider Operations team as required
- Always take personal responsibility for the health and safety of yourself and others by working within company H&S procedures
- Endeavour to improve our social and environmental impact
- Any other duties as reasonably required
Requirements
- Relevant experience working within the construction industry in a similar discipline
- Ability to build strong relationships with internal and external stakeholders
- Ability to meet targets and deadlines efficiently and to a good quality
- Confident communicating and contributing in discussions and meetings with colleagues, clients, and stakeholders
- Good networking skills and willingness to contribute towards business development
- Strong Leadership and organisational skills
- Attention to detail, highly organised and strong time management skills
- Manage commercial operational process for maximum efficiency and productivity
- Microsoft Office Suite, particularly Excel
- Experience using Adobe InDesign preferable
Benefits
- 33 days holiday (including bank holidays), plus an extra paid day off for your birthday and Christmas shutdown
- Option to buy or carry over up to 5 additional holiday days annually
- Private health cover from day one
- Enhanced maternity, paternity leave
- Charitable volunteer day
- Agile working policy
- Annual discretionary bonus and salary review
- Company pension scheme
- Employee Assistance Program
- Cycle-to-work scheme
- Access to a wellbeing app and online learning platform
- Career development, chartership support and training opportunities
- Internal recruitment referral bonus scheme
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
KPI monitoringproject trackingresource planningdata analysisreport generationdocumentation preparationchange controlfee proposal preparationinvoice schedulingcompliance support
Soft skills
relationship buildingcommunicationnetworkingleadershiporganizational skillsattention to detailtime managementcollaborationstakeholder engagementproblem-solving
