Frost Brown Todd

Compliance

• Manage operational oversight of legal compliance requirements for the firm’s health and welfare and retirement plans, including reviewing legislation, monitoring regulatory changes and collaborating on solutions to ensure ongoing compliance.
• Oversee day-to-day retirement plan operations for all defined contribution (DC) and defined benefit (DB) plans, ensuring compliance with ERISA and IRS regulations.
• Field inquiries from employees, manage reporting requirements, and act as liaison with third party administrators.
• Gather data required for annual plan testing, contribution calculations, non-discrimination testing and Form 5500 filings for all health and welfare and retirement plans.
• Coordinate with vendors to ensure accurate and timely completion.
• Prepare annual benefit compliance filings, including annual EEO-1, ACA requirements, PBGC, PCORI and Medicare Part D, ensuring timely and accurate submission.
• Track and assess changes in laws and regulations affecting employee benefit and retirement plans to ensure ongoing compliance.
• Prepare and communicate the annual compliance schedule to the team, ensure all compliance items meet deadlines, and confirm and record completion for the annual review process.
• Coordinate completion of the annual retirement plan audits with auditors, providing necessary documentation to finalize reporting.
• Conduct audits of all benefit, retirement and payroll data to ensure accuracy and compliance.
• Coordinate with the team to address gaps and ensure reporting meets firm needs.
• Oversee the Qualified Domestic Relations Order (QDRO) process, including reviewing filings, coordinating with Benefits Committee counsel for approval, and managing communications with all involved parties throughout the process.
• Coordinate the Cash Balance plan distribution process, including working with the vendor to communicate options to terminated participants, managing payments for approved distributions, and distributing annual statements.
• Oversee annual benefit notice distributions, including coordinating necessary reviews for updating the notice for annual changes and preparing the final notice for distribution and posting.
• Support annual retirement plan budgeting, serve as backup for leave administration, and collaborate on benefit-related projects, education initiatives, and open enrollment activities.

Benefits Compliance Specialist

Accounting Manager

• Manage and oversee the firm’s accounting operations, including accounts payable, cash receipts, corporate and purchasing card programs, and escrow and trust accounts.
• Oversee vendor setup and maintenance, expense processing, foreign currency payments and client costs processing.
• Oversee client payment processing across wire, ACH, Bitcoin, check, credit card or cash, ensuring accuracy and timeliness.
• Administer remote deposit and credit card processing systems, monitoring fees for reasonableness.
• Monitor trust, escrow and retainer trust account transactions to ensure compliance with the firm’s Escrow Policy and legal obligations.
• Oversee the performance and workflow of accounts payable and accounts receivable personnel, providing guidance and support as needed.
• Partner with the Director of Accounting Operations and Revenue on strategic and operational initiatives, providing guidance and subject matter expertise for enterprise-wide projects.
• Evaluate and improve accounting systems, workflows, and internal controls to drive efficiency and effectiveness.
• Provide timely updates to senior finance management regarding issues, project status, identified risks, and contingency plans.
• Foster a positive and inclusive work culture by motivating employees, promoting teamwork, and maintaining high levels of engagement and job satisfaction.
• Provide continuous coaching and mentorship to direct reports, offering constructive feedback to support professional growth and skill development.

Accounting Operations Manager

Paralegal

• Work with attorneys to prepare and file all documents required to form corporations, partnerships and limited liability companies.
• Assist attorneys in the preparation of documentation related to amendments, withdrawals, mergers and dissolutions of corporations, partnerships and/or limited liability companies.
• Assist with the preparation and issuance of stock certificates.
• Complete franchise tax forms for attorney review.
• Create, organize and maintain corporate minute books and entity records.
• Support attorneys in the preparation for and closing of corporate transactions, including mergers and acquisitions and initial public offerings.
• Work directly with attorneys to prepare Securities and Exchange Commission (SEC) filings related to securities offerings and respond to the requirements of the Securities Act of 1933 and 1934 filings.
• Assist with the preparation, filing and retrieval of UCC filings and conduct UCC filing searches in applicable jurisdictions.
• Assist with the completion and filing of SS-4 Forms with the IRS to obtain Employer Identification Numbers (EINs) for corporations, partnerships and/or limited liability companies.
• Assist attorneys in preparing for hearings or trials.
• Draft and proofread legal documents prepared by attorneys.
• Research and confirm name availability in relevant jurisdictions.
• Assist attorneys with the preparation of board meetings and committee meetings.
• Act as witness or notary in the execution of contracts or other agreements.
• Accurately record time worked and enter time and description into time and billing system.

Corporate Paralegal

Manager

• Assist in the development, execution, and monitoring of Practice Group and Department business plans and strategic initiatives, and support Practice Group Leaders in day-to-day management.
• Support Practice Group decision-making and facilitate requests and deliverables between the practice groups and various departments.
• Build relationships and engage with individual Practice Group members, including attorneys and business professionals, at the direction of Practice Group Leaders regarding Practice Group goals, priorities, and needs.
• Facilitate collaboration with other Practice Groups, Departments, industry teams and client initiatives within the firm to drive Practice Group and firm success.
• Monitor Practice Group financial performance, analyze trends, identify issues, and recommend opportunities and action plans for improvement.
• Support Practice Group Leaders and attorneys in achieving acceptable levels of profitability.
• Work with colleagues in the Finance department to address specific reporting and analysis.
• Partner with the Director(s) of Practice Services and Practice Group Leaders to set financial goals for the Practice Group and for the Department as a whole.
• Assist with annual revenue budget preparation and the management of other annual planning processes.
• Collaborate with Practice Group Leaders, Directors of Practice Services and Pricing to establish attorney billing rates and advise on other drivers of Practice Group financial performance.
• Assist Practice Group Leaders with attorney workforce planning and forecasting, as well as attorney recruitment, retention, and training.
• Provide input on attorney evaluation, compensation and advancement.
• Assist with follow-up to performance evaluations for associates and partners.
• Monitor productivity, utilization, time entry and related information to help inform work assignments, facilitate collaboration and support individual and group performance.
• Facilitate communication, collaboration and knowledge-sharing within and across Practice Groups.
• Assist Practice Group Leaders in organizing regular Practice Group meetings, retreats, and other forms of team connectivity.
• Support the integration of new lateral attorneys into practice groups and manage attorney departure process.
• Liaise with firm administrative departments to ensure Practice Group Leaders and practice groups receive needed support in all areas for effective and efficient client service.
• Assist Practice Group Leaders and Director(s) of Practice Services to ensure Practice Group operations run smoothly, including proactively resolving issues and identifying opportunities to improve by collaborating with firm administrative departments and key stakeholders.
• Address ongoing and ad hoc information, reporting and technology needs.
• Prepare annual Practice Group expense budgets and track expenditures.
• Other projects as assigned by Practice Group Leaders and Directors of Practice Services.

Benefits Compliance Specialist

Accounting Operations Manager

Corporate Paralegal

Practice Group Manager