Frost Brown Todd

Attorney

• Review and analyze electronic information regarding new engagements and new hires to identify, report, and address potential legal, business, and positional conflict of interest issues.
• Conduct electronic research using Westlaw, Google, and other research tools to identify, eliminate, clarify, and resolve conflict and ethics related issues.
• Analyze and resolve conflict of interest issues and provide meaningful and concise information regarding same to firm attorneys.
• Prepare, review and/or analyze engagement letters, outside counsel guidelines, ethics related disclosures, waivers, ethical screens, and disengagement letters.
• Analyze work of others in the Office of Legal Affairs and provide necessary guidance related to conflict of interest and ethics issues.
• Communicate extensively with firm attorneys, business professionals, General Counsel, and Assistant General Counsel – Conflicts to facilitate identification and resolution of conflict issues or other business issues.
• Assist in development of training and education programs for legal and non-legal staff regarding conflict of interest issues, client intake systems, methods, and procedures.
• Close client and/or matter accounts according to firm policy or as requested.

Conflicts Attorney

Security Analyst

• Design, implement and maintain secure authentication and authorization architecture across firm systems and applications.
• Align cloud, network and technology infrastructure with zero trust security principles and industry best practices.
• Provide security guidance and best practices for cloud infrastructure, existing technology platforms, and new IT solutions.
• Manage the preparation, execution, and remediation of security assessments, risk reviews, and compliance activities.
• Develop, track and report on security metrics, key performance indicators (KPIs) and overall program effectiveness.
• Support the Security and Compliance Specialist with client-required compliance reviews by preparing and validating approved security artifacts and documentation.
• Assist with vendor security assessments by evaluating compliance gaps, developing remediation plans, and supporting implementation of required security controls.
• Review and monitor firm systems to ensure compliance with established security baselines, policies and standards.
• Manage, optimize and evaluate existing security tools and technologies while recommending and implementing solutions to strengthen the firm’s security posture.
• Develop, maintain, and monitor standardized security processes to ensure consistent application of controls across the firm.
• Ensure security requirements are incorporated into end-user access management, equipment provisioning, and technology lifecycle processes.
• Execute security, privacy, and risk-related audit activities while ensuring appropriate documentation and follow-up.
• Conduct security reviews of proposed software, vendors, applications, and technology projects to identify risks and recommend mitigation strategies.
• Monitor and enhance data protection practices, including network storage security, encryption standards, removable media controls, and remote access safeguards.
• Troubleshoot and resolve network security, access, and system integrity issues.
• Monitor emerging cybersecurity threats and vulnerabilities using industry resources, including government and law enforcement advisories, and communicate relevant risks to stakeholders.
• Partner with cross-functional teams to identify security improvements, operational efficiencies, and opportunities to strengthen technology controls.
• Recommend and lead security enhancements based on industry best practices related to threat management, vulnerability prevention, compliance, and monitoring.
• Conduct security incident investigations, document findings, coordinate remediation activities, and implement preventative measures.
• Analyze security incidents to identify root causes and provide recommendations to management to reduce the likelihood of future occurrences.

Information Security Analyst

Manager

• Provide daily oversight of the firm’s Client Intake Department to ensure the timely and accurate review, analysis, and processing of new business intake requests, conflict search requests, and related information inquiries
• Develop, maintain, and enforce client intake policies, procedures, and best practices to ensure consistency, compliance, and alignment with firmwide risk management standards
• Supervise client intake specialists, including oversight of workflow distribution, project assignments, procedural updates, timekeeping and overall departmental operations
• Perform conflict searches related to new business intake, lateral attorney and business professional hires, marketing initiatives, practice group requests and other special projects as needed
• Work closely with the firm’s Assistant General Counsel – Conflicts and Conflicts Attorneys to support conflict research, analysis, and resolution
• Lead the training of Client Intake Specialists and contribute to the onboarding of new Conflicts Attorneys and Lateral Specialists Support orientation initiatives for new attorneys and business professional hires to promote consistency, operational excellence, and adherence to firm intake and conflicts protocols
• Work with IT, the Data and Innovation team, and outside vendors to implement, test, and optimize procedural and system enhancements in the firm’s client intake and conflicts software
• Review and escalate complex or high-risk intake and conflicts matters to the General Counsel or Chief Legal Officer as appropriate, ensuring timely resolution and mitigation of business and ethical risks
• Oversee and, as necessary, perform the accurate entry and validation of client and matter information within firm systems, ensuring data integrity and compliance with established intake protocols
• Oversee changes to client and matter accounts, including updates and file closings
• Partner with the billing group to ensure client and matter records remain accurate, current and aligned across firm financial and operational systems
• Serve as a key point of contact for attorneys, legal practice assistants, and other business professionals regarding client intake procedures, conflicts processing and related policy guidance
• Monitor departmental performance and identify opportunities to enhance operational efficiency, service delivery, and compliance with firm risk management standards
• Foster a positive and inclusive work culture by motivating employees, promoting teamwork, and maintaining high levels of engagement and job satisfaction
• Provide continuous coaching and mentorship to direct reports, offering constructive feedback to support professional growth and skill development
• Ensure adherence to firm policies and legal regulations while managing employee conduct and performance

Conflicts Attorney

Information Security Analyst

Client Intake Manager