Event Production Assistant
From Day One
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
Visit company websiteExplore more
Salary
💰 $55,000 per year
About the role
- Join the existing event production department and manage the logistical needs of our production calendar for both live and virtual events.
- Responsible for daily delivery of highly responsive service via email, phone, and face-to-face communication.
- Administer all aspects of live event production, such as managing A/V teams on visual and audio production needs, review and management of rental orders, vendor requirements, and temporary staff hiring, venue layouts and detailed run-of-show schedules.
- Assist in the production of virtual events on software platforms like Zoom & Hopin, including setting up templates, managing schedules, and ensuring staffing of key roles.
Requirements
- This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience.
- This is a remote position, but candidates should live in the broader NYC area, within a reasonable distance from one of the city's major airports, and be able to come to the city occasionally for meetings if needed. This role also requires traveling to other cities for in-person events.
- Several years of demonstrated experience in managing core event production tasks such as vendor evaluation and contracting, creating staffing and run-of-show sheets, catering and beverage planning, event production rentals, and similar is required.
- Experience in corporate events, such as conferences, executive networking, and similar productions, is a major plus.
- Fluency with modern budgeting practices, including the ability to understand and manage complex spreadsheets, is required.
Benefits
- Health insurance (fully paid medical, dental, and vision coverage)
- Competitive vacation policies, including summer and winter breaks
- Employee stock plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event productionA/V managementvendor evaluationcontractingbudgeting practicesschedulingrun-of-show creationcatering planningevent rentalsstaffing management
Soft Skills
communicationresponsivenessorganizational skillsteam managementproblem-solvingattention to detailinterpersonal skillsadaptabilityleadershipcustomer service