Executive Assistant – Growth Operations Associate

Fresh Prints

Executive Assistant & Growth Operations Associate at Helm, supporting founder and overseeing business operations. Managing communications, outreach, and team coordination in a fast-paced startup environment.

Posted 7/13/2026full-timeRemote • 🇵🇭 PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong executive assistance capabilities, including calendar management, inbox organization, and effective communication. Proficient in CRM management and outreach strategies within the construction sector.

Highest-signal resume keywords

Executive AssistanceCalendar ManagementCRM ManagementOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Inbox ManagementProject CoordinationOutbound Outreach CampaignsMeeting PreparationTravel Planning

Soft Skills

Attention to DetailProactivityResourcefulnessDiscretionTime Management

Tools & Technologies

Google WorkspaceSlackNotion

Industry Keywords

Construction SectorBusiness DevelopmentCustomer Relationship ManagementStrategic Design PartnersStartup Environment

About the role

Key responsibilities & impact

Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention
Maintain inbox organization and support the goal of consistently reaching inbox-zero
Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time
Anticipate scheduling conflicts and proactively resolve issues before they impact priorities
Support travel planning, meeting preparation, and other executive administrative needs as required
Manage the founder's LinkedIn presence with a high degree of discretion and professionalism
Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand
Manage connection requests and inbound messages
Escalate sensitive communications for review and approval before action
Ensure all external communications maintain a thoughtful and conservative approach
Support outbound business development efforts within the construction sector
Research, identify, and qualify prospective customers and strategic design partners
Draft personalized outreach and follow-up sequences
Maintain CRM accuracy and ensure prospect information remains organized and up to date
Monitor and nurture warm opportunities to prevent promising conversations from going cold
Collaborate closely with the founder to continuously improve outreach effectiveness
Act as a central point of coordination across a small, fast-moving team
Track action items, project timelines, and operational priorities
Coordinate internal meetings, team rituals, and company events
Assist with offsite planning, logistics, and team communications
Help ensure cross-functional initiatives stay organized and moving forward
Build and maintain target account lists within the construction industry
Execute structured outbound outreach campaigns and follow-up sequences
Track investor, customer, and partner communications to ensure timely follow-up and engagement
Coordinate design partner conversations and support relationship management efforts
Maintain strong CRM hygiene and ensure all prospect and customer data remains accurate and up to date
Manage multiple ongoing conversations and follow-up threads, ensuring no opportunities fall through the cracks
Help convert conversations, introductions, and relationships into qualified pipeline opportunities

Requirements

What you’ll need

3+ years of experience supporting senior executives, founders, or leadership teams
Strong experience in executive assistance, operations, project coordination, or similar roles
Exceptional organizational and time-management skills
Excellent written and verbal English communication skills
Ability to handle confidential information with professionalism and discretion
Experience managing calendars, inboxes, and executive priorities
Comfortable working directly with founders and senior leadership
Experience with CRM platforms and productivity tools such as Google Workspace, Slack, Notion, or similar software
Strong attention to detail and follow-through
Highly proactive, resourceful, and comfortable operating independently in a remote environment
Interest in startups, technology, and customer-facing business operations

Benefits

Comp & perks

Competitive compensation based on experience
Fully remote work environment
Opportunity to work directly with a founder and gain exposure to startup operations
Professional growth and development opportunities
High-impact role with meaningful ownership and responsibility