Facilities & Executive Assistant

Fresh Del Monte

Executive Assistant supporting the Vice President of Supply Chain & Logistics at Del Monte Foods. Overseeing facilities coordination for Pittsburgh headquarters along with executive support.

Posted 4/30/2026full-timePittsburgh • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage complex calendars, priorities, and scheduling with a focus on maximizing executive effectiveness
Help coordinate materials for leadership meetings, business reviews, and executive presentations
Act as a gatekeeper and facilitator, ensuring alignment on priorities and efficient use of time
Coordinate travel, logistics, and itineraries with precision and foresight
Support communication flow between the VP and internal/external stakeholders
Drive follow-ups on key initiatives, ensuring deadlines and deliverables are met
Support supply chain leadership meetings, including agenda creation, note-taking, and action tracking
Assist in preparing reports, dashboards, and communications for internal teams
Coordinate cross-functional activities across supply chain, logistics, and corporate teams
Bring structure and organization to fast-moving priorities
Oversee day-to-day operations of the headquarters facility to ensure a safe, efficient, and professional environment
Manage vendor relationships (maintenance, cleaning, security, etc.) and service contracts
Coordinate office space planning, seating, and workplace experience initiatives
Lead response efforts for facility-related issues, ensuring minimal disruption
Support company events, meetings, and on-site experiences
Help foster a high-performance, team-first culture within the headquarters
Support leadership engagement activities, team events, and all-hands coordination
Act as a connector across teams, reinforcing communication and collaboration
Create a welcoming and professional environment for employees and visitors

Requirements

What you’ll need

5+ years of experience supporting senior executives, preferably in operations or supply chain environments
Experience with office or facilities coordination strongly preferred
Exceptional organizational, communication, and problem-solving skills
High level of professionalism and ability to handle confidential information
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools
Ability to manage multiple priorities with attention to detail and follow-through.

Benefits

Comp & perks

Medical, Dental & Vision Insurance
401(k) with company match
Employer-paid life & disability insurance
Flexible Spending Accounts (FSA)
Paid Time Off (PTO)
7 Company Paid Holidays
24/7 Telemedicine & Employee Assistance Program
Optional voluntary benefits (legal, accident, identity protection)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingreport preparationdashboard creationnote-takingaction trackingvendor managementoffice space planningfacilities coordinationlogistics coordination

Soft Skills

organizational skillscommunication skillsproblem-solving skillsprofessionalismattention to detailtime managementcollaborationteamworkadaptabilityleadership