Clinic Administrative Assistant

Fresenius Medical Care

Clinic Administrative Assistant performing clerical duties in a clinical environment for Fresenius Medical Care. Responsible for various administrative tasks including filing, scheduling, and patient interaction.

Posted 5/22/2026full-timeBonney Lake • Washington • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties.
Preparing and typing routine correspondence, form letters and reports
Answering telephone & routing calls to the appropriate person
Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
Setting up and maintaining filing systems and basic databases as applicable.
Completing forms and reports as required by the various company offices and outside vendors and agencies.
Recording the minutes of meetings and providing the resulting documents as necessary.
Making copies of correspondence and other printed matter as required by manager.
Preparing purchase orders using the appropriate software application.
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
Distributing incoming mail.
Maintaining calendar and daily schedules.
Scheduling appointments & arranging meetings.
Maintaining inventory of the necessary office forms and supplies.
Assisting with various basic personnel administrative functions as needed.
Acting as backup to other clerical personnel in office as needed.
Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
Assists with month-end reporting requirements
Assists in auditing records for ongoing compliance with medical records standards.
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
Organizes travel for patients by contacting and providing requested medical records.
Coordinates with transient patient paperwork.
Coordinates transfer placements and confirmations along with Clinical Manager.
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
Assist with medical appointment referrals and scheduling.
Assist with transportation coordination and referrals.
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Requirements

What you’ll need

High School Diploma required
Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred
Good verbal communication skills
Pleasant telephone manner.

Benefits

Comp & perks

medical, dental, and vision insurance
401(k) with company match
paid time off
parental leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

clerical dutiessecretarial dutiesdata entryrecord keepingreport preparationaccounts receivableaccounts payablefiling systemsmedical records managementscheduling appointments

Soft Skills

verbal communicationtelephone etiquetteorganizational skillsinterpersonal skillsattention to detailtime managementcustomer serviceteam collaborationproblem-solvingadaptability

Certifications

High School DiplomaAssociate degreesecretarial school certification