Materials Management, Controlled Substance Specialist

Fresenius Kabi USA

Materials specialist overseeing pharmaceutical materials, APIs, and controlled substances for Fresenius Kabi. Managing compliant storage, logistics, inventory, DEA requirements, and regulatory inspections.

Posted 8/5/2026full-timeMelrose Park • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the lifecycle of pharmaceutical materials, including compliance with regulatory requirements and controlled substance management. Proficient in inventory control, documentation, and collaboration with cross-functional teams to ensure operational efficiency.

Highest-signal resume keywords

Controlled Substance RecordkeepingRegulatory ComplianceInventory ManagementMicrosoft Office ProficiencyDOT and IATA Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Inventory ControlMaterial Lifecycle ManagementSampling and TestingHazardous Material TransportationRegulatory SubmissionsDocumentation ManagementOperational ControlsControlled Substance ManagementQuality AssuranceCustoms Clearance

Soft Skills

Strong Organizational SkillsEffective CommunicationAttention to Detail

Certifications & Qualifications

DOT CertificationIATA Certification

Industry Keywords

Pharmaceutical MaterialsAPIsExcipientsReference StandardsDEA RegistrationsInspection-Ready DocumentationSupply Chain ManagementRegulatory AffairsQuality ControlControlled Substances

About the role

Key responsibilities & impact

Oversee receipt, quarantine, release, storage, dispensing, transfer, shipment, inventory control, and disposal of raw materials, APIs, excipients, reference standards, RLD materials, and other regulated materials
Support material lifecycle activities including sampling, testing, inventory management, inter-site transfers, domestic and international shipments, hazardous material transportation, customs clearance, and material availability
Administer reference standard, reserve sample, and retention sample management programs
Manage controlled substance inventories, dispensing, reconciliation, recordkeeping, reporting, destruction activities, and physical security controls
Maintain DEA registrations and state licenses, coordinate regulatory submissions, support inspections and audits, and maintain inspection-ready documentation
Create, review, implement, and improve procedures, records, training, and operational controls
Partner with Quality, Regulatory Affairs, Supply Chain, Manufacturing, Legal, Corporate Services, suppliers, laboratories, and regulatory agencies
Perform additional responsibilities and special projects as assigned

Requirements

What you’ll need

Bachelor’s degree in Science, Chemistry, Supply Chain, or related field
2+ years of experience
Controlled substance recordkeeping and reporting experience
Proficiency in Microsoft Office applications
Strong organizational, communication, and documentation skills
Strong understanding of regulatory and compliance requirements related to pharmaceutical materials and controlled substances
Ability to effectively speak, read, write, and understand English
Certification in DOT and IATA shipping procedures preferred

Benefits

Comp & perks

401(k) plan with company contributions
Paid vacation, holiday and personal days
Employee assistance program
Medical coverage
Prescription drug coverage
Dental coverage
Vision coverage
Life insurance
Disability coverage
Wellness program