Executive Assistant
Fresenius Kabi USA
full-time
Posted on:
Location Type: Office
Location: Lake Zurich • Illinois • United States
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Salary
💰 $34 - $39 per hour
About the role
- Provides comprehensive administrative support to the Executive Vice President, MedTech R&D and other members of the management team
- Coordinates EVP’s daily schedule (calendar/meetings)
- Distributes communication materials
- Organizes team events / town halls
- Handles a high volume of domestic and international travel coordination
- Implements and manages procurement processes for R&D materials
- Supports team safety and ESG initiatives
- Coordinates R&D space allocation (seating)
- Manages complex calendar and day-to-day schedule of the EVP R&D and certain other members of team
- Generates, handles, and distributes important and at times confidential documents in regard to R&D business functions
- Coordinates extensive domestic and international travel arrangements for EVP as well as certain other senior staff
- Ensures communication of travel approval process throughout rest of R&D organization
- Supports preparation for site visitors (meeting rooms, connectivity, security registration, catering)
- Manages process for CPA and Invoice process for the MedTech R&D functions at the site
- Sets up group meetings, town halls, offsite events for up to ~200-250 staff,
- Manages and ensures timely processing of expense reports for group P-card; processes T&E expenses for EVP (incl. Amex reconciliation)
- Processes invoices, organizes shipments (domestic/international), and orders office supplies as needed
- Coordinates with other admins in R&D to ensure distribution of important communications
- Assumes additional projects or responsibilities as may be assigned
Requirements
- High school diploma required; Associate’s degree preferred
- 10+ years of experience, preferably working in support of executive management in an R&D or related type of technical department
- High level of proficiency with IT tools such as Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Copilot
- Experience in processing procurement related workflows in SAP
- Experience in leading administrative projects
- Proven ability to interface with executives (in person, remote, written)
Benefits
- 401(k) plan with company contributions
- paid vacation
- holiday and personal days
- employee assistance program
- health benefits to include medical, prescription drug, dental and vision coverage
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
procurement processestravel coordinationexpense report processinginvoice processingdocument managementcalendar managementproject managementR&D supportcommunication distributionevent organization
Soft Skills
interpersonal skillsorganizational skillscommunication skillsleadership skillsattention to detailproblem-solving skillstime managementconfidentialityadaptabilityteam collaboration
Certifications
high school diplomaAssociate’s degree