Senior Administrative Assistant
Freeport-McMoRan
full-time
Posted on:
Location Type: Office
Location: Bayard • New Mexico • 🇺🇸 United States
Visit company websiteSalary
💰 $27 - $37 per hour
Job Level
Senior
About the role
- Under general supervision, provides complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.
- Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
- Prepare and type memoranda, letters and reports
- Create computer forms, templates and tables
- Compile statistical data
- Arrange meetings, luncheons and seminars
- Coordinate or prepare a wide variety of complex financial and operational reports
- Responsible for ordering office supplies and other miscellaneous purchases
- Prepare agendas and transcribe and distribute minutes of committees, commissions and meetings
- Coordinate travel, including air, hotel and car rentals; as well as process expense reports
- Interpret established policy and provide information for the resolution of problems
- Set up and maintain complex electronic and paper filing systems
- Perform other duties as required
Requirements
- Five (5) years of Administrative/Secretarial experience
- High School diploma or GED
- Experience with Microsoft 365 skills: Excel, Word, PowerPoint, Outlook, Teams, and SharePoint
- Working knowledge of MSHA regulations, site permit-to-work, LOTO administration support, and contractor compliance documentation.
- Familiar with shipping/receiving documentation, scale tickets, SAP system, and coordination with warehouse/transport.
- Expert in calendar management, meeting coordination, shift/roster updates, and training schedules in Outlook/Teams.
- Clear, concise business writing for memos, minutes, SOPs, and management reports; high attention to detail and formatting standards.
- Strong interpersonal skills to work across operations, maintenance, metallurgy, and external vendors.
- Proactive, organized, and deadline-driven, with the ability to manage multiple priorities in a fast-paced environment.
Benefits
- Affordable medical, dental and vision benefits
- Company-paid life and disability insurance
- 401(k) plan with employer contribution/match
- Paid time off
- Paid sick time
- Holiday pay
- Parental leave
- Tuition assistance
- Employee Assistance Program
- Discounted insurance plans for pet, auto, home and vehicle
- Internal progression opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportsecretarial workstatistical data compilationfinancial reportingagenda preparationminute transcriptioncalendar managementmeeting coordinationbusiness writingattention to detail
Soft skills
interpersonal skillsorganizational skillsproactivedeadline-drivenability to manage multiple priorities
Certifications
High School diplomaGED