Administrative Assistant II
Freeport-McMoRan
full-time
Posted on:
Location Type: Office
Location: Green Valley • Arizona • 🇺🇸 United States
Visit company websiteSalary
💰 $23 - $35 per hour
Job Level
Mid-LevelSenior
About the role
- Under general supervision, provide complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.
- Coordinate the daily operation of the unit.
- Prepare agendas, transcribe and distribute minutes of committees, commissions, and meetings.
- Perform complex, diversified, and specialized administrative work for the site leadership or functional unit staff.
- Prepare and type memoranda, letters, and reports.
- Create computer forms, templates, and tables.
- Compile statistical data.
- Review and recommend new or enhanced operating procedures.
- Set up and maintain complex electronic and paper filing systems.
- Coordinate or prepare a wide variety of complex financial and operational reports.
- Coordinate collection and presentation of budget data.
- Interpret established policy and provide information for the resolution of problems.
- May serve as Notary Public.
- May attend meetings with or as a representative of their supervisor
Requirements
- Three (3) years administrative experience.
- Solid computer skills in office word processing, email, spreadsheet, and presentation applications.
- Organizational Expertise: Demonstrated ability to manage case files, maintain databases, and coordinate administrative workflows efficiently.
- Document Management Skills: Experience preparing, proofreading, and formatting legal correspondence, contracts, and filings with high attention to detail.
- Legal & Administrative Knowledge: Familiarity with legal procedures, filing systems, and office administration practices.
- Technical knowledge: Proficiency with case management software, Microsoft Office Suite, and scheduling tools to streamline operations.
Benefits
- Affordable medical, dental and vision benefits
- Company-paid life and disability insurance
- 401(k) plan with employer contribution/match
- Paid time off, paid sick time, holiday pay, parental leave
- Tuition assistance
- Employee Assistance Program
- Discounted insurance plans for pet, auto, home and vehicle
- Internal progression opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdocument managementdata compilationfinancial reportinglegal correspondence preparationproofreadingformattingcase management softwareMicrosoft Office Suitescheduling tools
Soft skills
organizational expertiseattention to detailproblem resolutioncommunicationcoordination
Certifications
Notary Public