Executive Assistant Associate – Operations, Project Management

FreedUp

Executive Assistant supporting the Founder & CEO of a systems-driven organization. Managing operations, communication, and core processes in a full-time remote position in Colombia.

Posted 5/3/2026full-timeRemote • 🇨🇴 ColombiaJuniorMid-Level💰 $1,000 - $1,800 per monthWebsite

About the role

Key responsibilities & impact

Support the Founder & CEO in stabilizing and scaling day-to-day operations
Manage communication systems and coordinate recruiting pipelines
Implement tools and SOPs to reduce cognitive load for the CEO
Own core operational processes and manage sensitive information
Act as a gatekeeper for Executive's calendar and manage complex scheduling
Maintain a clean and accurate CRM system
Track task completion, identify inefficiencies, and propose improvements
Document and build standard operating procedures (SOPs) from day one

Requirements

What you’ll need

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to **follow and replicate structured formats**
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Strong understanding of **U.S. business culture and communication style**
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
**Technical Requirements:** Reliable high-speed internet and a modern home office setup.

Benefits

Comp & perks

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Standard Operating ProceduresCRM managementtask trackingprocess improvement

Soft Skills

written communicationorganizational skillsexecution skillsanticipation of needsconfidentialityadaptabilityhigh accountabilityhigh clarity