Executive Assistant Associate – Operations & Project Management

FreedUp

Executive Assistant Associate supporting the CEO in operational tasks for a fast-growing organization. Thriving in high-clarity environments, fully remote position based in Brazil.

Posted 5/3/2026full-timeRemote • 🇧🇷 BrazilJuniorMid-Level💰 $1,000 - $1,800 per monthWebsite

About the role

Key responsibilities & impact

Support the Founder & CEO in daily operations
Act as a “functioning memory” for the CEO
Improve written communication quality
Own core operational processes and manage communication systems
Help implement tools and SOPs to assist the leadership team
Triage emails and manage communication according to established formats
Coordinate client communication and logistics for meetings
Maintain the CRM system for data integrity
Organize personal documents and manage personal tasks
Document SOPs and continuously improve workflows

Requirements

What you’ll need

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Strong understanding of U.S. business culture and communication style
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Benefits

Comp & perks

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

SOPsCRM systemdata integrity

Soft Skills

written communicationorganizational skillsexecution skillsanticipation of needsconfidentialityadaptabilityhigh-accountabilityhigh-clarity