FreedUp

Executive Assistant – Operations, Investment-Finance Support

FreedUp

full-time

Posted on:

Location Type: Remote

Location: Mexico

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Salary

💰 $1,000 - $1,600 per month

About the role

  • Support a Founder operating across investing, advisory, and strategic growth initiatives
  • Manage workflows, improve processes, and ensure critical business functions run smoothly
  • Own meeting scheduling logistics, confirmations, and coordination
  • Handle logistics for meetings including locations, parking details, and time-zone coordination
  • Support the Founder and investment team with operational execution across private equity and hedge fund activities
  • Maintain accuracy and consistency to reduce financial admin backlog
  • Assist with fund-level financial processes including expense tracking and documentation management

Requirements

  • 3+ years of experience as an Executive Operations Assistant, Operations Manager, or high-level Executive Assistant with operational responsibilities
  • Strong experience managing workflows, SOP documentation, and process optimization
  • Proven ability to own and execute recurring operational tasks with minimal oversight
  • High attention to detail and strong follow-through
  • Comfortable handling sensitive information in security-conscious environments
  • Strong written and verbal communication skills
  • Ability to prioritize competing tasks and manage deadlines independently
  • Highly organized, structured thinker with systems mindset
  • Proactive problem-solver who anticipates bottlenecks before they arise
  • Strong emotional intelligence and professional judgment
  • Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
Benefits
  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
workflow managementSOP documentationprocess optimizationexpense trackingdocumentation management
Soft Skills
attention to detailstrong follow-throughwritten communicationverbal communicationprioritizationdeadline managementorganizational skillsproblem-solvingemotional intelligenceprofessional judgment