FreedUp

SOP & Systems Architect, Notion, AI

FreedUp

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • - Design and build custom operating systems for clients
  • - Create, structure, and continuously improve workflow systems in Notion
  • - Translate messy workflows into clear, documented, scalable SOPs
  • - Collaborate with founders, executive assistants, and internal operations
  • - Design operational leverage for client success and retention

Requirements

  • - 3+ years of experience in operations, systems, process documentation, client success, or project management
  • - Advanced proficiency in Notion, including databases, relations, rollups, templates, and dashboards
  • - Experience building SOPs from scratch in fast-moving environments
  • - Strong written and spoken English (C2 level preferred)
  • - Ability to manage multiple systems and clients simultaneously
  • - Strong organizational skills and attention to detail
  • - Ability to take messy inputs (Looms, notes, conversations) and turn them into clear documentation
  • - Comfort working remotely with distributed teams
  • - High ownership, professionalism, and discretion
  • - Experience with Zapier or other automation tools
  • - Experience using AI tools like Claude, Claude Co-work, or ChatGPT for documentation and workflows
  • - Strong interest in productivity systems and frameworks **
  • Nice to have (but not required):
  • - Familiarity with concepts from books like *Getting Things Done*, *Building a Second Brain*, or *Atomic Habits*
Benefits
  • - Fully remote role
  • - Opportunity to work closely with founders and leadership
  • - Meaningful ownership over client systems and internal processes
  • - Significant growth and upward mobility as the company scales
  • - Performance-based bonuses
  • - Paid time off
  • - HMO after 3 months
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
operationssystemsprocess documentationclient successproject managementSOPsautomationproductivity systemsNotionAI tools
Soft Skills
strong written and spoken Englishorganizational skillsattention to detailhigh ownershipprofessionalismdiscretioncollaborationability to manage multiple systemsability to translate messy inputscomfort working remotely