FreedUp

Executive Assistant – Operations, Project Management

FreedUp

full-time

Posted on:

Location Type: Remote

Location: Mexico

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Salary

💰 $1,000 - $1,600 per month

About the role

  • Support the Founder & CEO of a fast-growing organization.
  • Stabilize and scale the CEO’s day-to-day operations.
  • Improve written communication quality.
  • Own core operational processes and manage communication systems.
  • Coordinate recruiting pipelines and implement tools to help reduce cognitive load.
  • Manage client communication and internal staff emails.
  • Act as a gatekeeper for Executive's calendar and protect the ideal weekly calendar template.
  • Manage personal administrative tasks and organization of documents.
  • Consolidate insurance information and personal records.
  • Help expand Notion usage for SOPs and documentation.

Requirements

  • 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
  • Exceptional written communication skills — must be a stronger writer than the executive.
  • Highly responsive, proactive, and detail-oriented.
  • Comfortable acting as a “memory system” for a fast-moving CEO.
  • Strong organizational instincts and follow-through.
  • Ability to work with systems and SOPs (Standard Operating Procedures)
  • Capability to anticipate needs and provide context-based assistance
  • Able to handle confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving systems and tools.
  • Thrives in high-accountability, high-clarity environments.
  • **Technical Requirements:** Reliable high-speed internet and a modern home office setup.
Benefits
  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Standard Operating Proceduresdocument organizationclient communication managementrecruiting pipeline coordination
Soft Skills
written communicationproactivedetail-orientedorganizational instinctsanticipation of needsresponsibility with confidential informationadaptability