Office Manager
Frasers Property Limited
full-time
Posted on:
Location Type: Office
Location: Singapore • Singapore
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About the role
- Assist with effective delegation so the CFO can focus on strategic issues
- Identify potential issues before they arise and explore solutions
- Closely monitor and channel the flow of information, provide an analysis of incoming documents and redirect as required
- Develop administration system for day-to-day operations
- Assist with annual calendar planning and management ensuring that all relevant meetings and events are captured
- Assist with management and tracking of all people related components of direct reports, eg PDR, KPI tracking etc
- Effective diary management across various time zones (Asia, Australia & Europe) including set-up, acceptance and managing conflicts and providing timely response where appropriate
- Triage of incoming email, communication and requests, escalating, delegating prioritising and actioning as required
- Ensuring appropriate outgoing communication, documentation and requests are in line with requirements and expectations and done in a timely manner
- Actively look for ways to improve the productivity of the team through prioritising tasks, minimising distractions and planning ahead for meetings and events.
- Provide support for periodic reporting as required across FPI globally
- Organise catering, IT equipment, meeting rooms and car spaces
- Prepare, proof, format and finalise agendas, take minutes and record and monitor action items for leadership and other meetings or as required
- Ensure appropriate paperwork is distributed or received ahead of meetings and provide appropriate briefs to CFO and teams
- Maintain Customer Relationship Management (CRM) for CFO
- Organise and coordinate international and domestic travel arrangements
- Serve as the liaison between Australia, Europe and Singapore
- Work closely with the whole executive team and the other Office Manager & Administrative support roles
- Assist with an ad-hoc projects as they arise
- Management of Key Events and Team Engagement
- Organise office events, conferences, Senior Executive sessions and team building events as necessary
- Drive coordination of conference attendance and bookings
- Coding monthly corporate card expenses and expense claims as necessary
- SAP invoice approvals and management
- Assist with management of forecast and budget process of corporate cost centres
- Serve as a key account contact for certain relationships eg subscriptions, standards bodies, key industry and economic data providers, etc
- Support standard vendor management and account admin
Requirements
- Minimum a Diploma in Business Administration
- Demonstrated administration and organisational experience at a senior level within a corporate environment
- Operate with confidentiality, discretion and a high-level of integrity
- Demonstrated ability to use initiative, work without supervision and assume full responsibility for completion of tasks
- Extensive diary and calendar management experience especially across multiple time zones
- Experience in developing and formatting PowerPoint presentations, experience with other design tools beneficial
- Strong interpersonal, communication (written & verbal) and negotiation skills
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrationdiary managementcalendar managementPDR trackingKPI trackingPowerPoint presentationsSAP invoice managementbudget managementevent coordinationCRM management
Soft Skills
delegationproblem-solvingcommunicationinterpersonal skillsnegotiationinitiativeconfidentialitydiscretionorganizational skillsteam engagement
Certifications
Diploma in Business Administration