Estimating Administrative Assistant

Fountain Electric & Services LLC

Estimating Administrative Assistant supporting bid-related activities and project information organization for Fountain Services, a trusted leader in electrical contracting.

Posted 5/19/2026full-timeSpindale • North Carolina • 🇺🇸 United StatesMid-LevelSenior💰 $18 - $24 per hourWebsite

About the role

Key responsibilities & impact

Assist estimators with bid preparation and project setup
Coordinate bid documents, addenda, drawings, and specifications
Maintain bid calendars and project folders
Complete contractor pre-qualification forms and supporting paperwork
Communicate with vendors, subcontractors, and outside contacts regarding project information and bid activity
Support procurement and new project setup after awarded work
Update databases, tracking systems, and contact records
Assist with reporting, data entry, and organization of estimating information
Coordinate virtual and in-person pre-bid meetings
Work collaboratively with estimating, project management, and business development teams

Requirements

What you’ll need

High School Diploma or GED required (College degree preferred)
Strong organizational and attention-to-detail skills
Computer proficiency, especially Microsoft Excel
Ability to manage large amounts of information and prioritize tasks
Strong communication and customer service skills
Ability to work in a fast-paced team environment
Quick learner with strong critical thinking skills
Must pass a background check and drug screen

Benefits

Comp & perks

Competitive wages with performance-based bonuses and opportunities for promotion
Comprehensive health, dental, and vision insurance
401(k) with company match
Paid holidays and paid time off
Tuition reimbursement and continued education opportunities
Leadership development programs
Employee Assistance Program (EAP)
Company-sponsored events and team-building activities

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillsattention to detailcommunication skillscustomer service skillsability to prioritize taskscritical thinking skillsability to work in a fast-paced team environmentquick learner

Certifications

High School DiplomaGED