Foundation

Accountant

• Records and reports research expenditures for both internally and externally funded research projects.
• Responsible for incurring proper reimbursement on all externally funded research projects.
• Provides technical expertise and leadership to other Grant Accounting personnel.
• Ensures that Grant accounting procedures comply with A-133 regulations.
• Responsible for reconciliation and verification of NIH cash draws.
• Prepares quarterly NSF Request for Funds.
• Prepares year-end schedules required by auditors for the financial audit relating to grant accounting.
• Assists in answering questions related to grant schedules and processes.
• Calculates and prepares grant income accrual journal entry at month end.
• Acts as a resource person for operational issues within Grant accounting area.
• Prepares Financial Status Reports and various reports for government agencies as necessary.
• Prepares and answers correspondence for outside agencies and Medical Center/Beckman Research departments in relation to assigned grants.
• Ensures accuracy of, and distributes, NIH Award Notification Reports.
• Acts as grant supervisor in absence of the Grant Accounting Supervisor.
• Instructs or assigns work to accounting clerks and other employees engaged in grant or general accounting activities.
• Supervises employees directly including selection, training, performance appraisal and work allocation.
• Performs other related duties as assigned or requested.

Senior Accountant, Post Award Grant

Analyst

• Shepherd protocols through the DSMC and IRB review processes to achieve a timely outcome that is compliant with applicable regulations.
• Be responsible for managing the review of new protocols, amendments, progress reports, monitoring reports, audits, serious adverse events (SAEs), deviations, unanticipated problems and other reportable events.
• Prepare materials for committee meetings for assigned protocol submissions ensuring completeness and supplement the packets with relevant reports, e.g., SAE and deviations reports.
• As requested, assist in preparing materials for internal and external audits and accreditations and ensure assigned protocols are ready with appropriate documentation is filed, current and compliant with internal and external requirements.
• Identify areas for process improvement and efficiencies that also support regulatory compliance.
• Participate as requested in quality improvement initiatives which may include but are not limited to policy and/or procedure development or updates, electronic form revision in iRIS, workflow updates and report and dashboard enhancements to support daily operations.

Research Protocol Analyst – Data and Safety Monitoring Committee

Executive Assistant

• Responsible for coordination of activities (operations and planning)
• Ensures timely flow of information to and from the executive office
• Handles details of a highly confidential and critical nature
• Functions efficiently in a fast-paced professional environment
• Manages multiple tasks and projects
• Organizes and maintains effective administrative processes
• Coordinates and prepares presentations, reports, and correspondence

Senior Executive Assistant

Content Marketing Manager

• Collaborates with Principal Investigators and Study Teams to develop comprehensive protocol-specific content, (including but not limited to detailed delivery instructions for all required pre-medications, supportive therapy, scans, labs and investigational drugs) for assigned research studies
• Coordinates across multiple disciplines to ensure that care instructions are consistent with the scope of practice of each discipline, clear, comprehensive and in keeping with City of Hope standard operating procedure.
• Supports the efforts of all care providers to deliver quality care.
• Develops and maintains up-to-date tracking and status of all projects, from assignment through completion.
• Reviews status with management and peers as appropriate.
• Proactively communicates challenges and escalates appropriately to ensure that assigned projects are completed in a timely manner.
• Actively participates, as a member of the Clinical Research Content Office, on the development of new and efficient workflows to ensure timely delivery of content and facilitation of required validations
• Promotes collaboration and teamwork among all members of the clinical trials office and the healthcare team
• Maintains current knowledge, skills and competencies through involvement in professional continuing education activities
• Adheres to all professional and regulatory standards.
• Complies with all applicable regulations and company policies; ensures that work is performed in a safe and compliant manner; completes all required training on time and maintains proper records in accordance with SOPs and policies

Senior Accountant, Post Award Grant

Research Protocol Analyst – Data and Safety Monitoring Committee

Senior Executive Assistant

Senior Protocol Content Administrator