Executive Assistant to CEO

Foundation Partners

Executive Assistant to CEO at fast-growing AI technology company, providing strategic support across multiple functions and ensuring operational effectiveness.

Posted 7/27/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational ability and meticulous attention to detail while managing complex travel and external stakeholder relationships. Proficient in drafting communications and preparing high-quality briefings to support a CEO or C-suite executive effectively.

Highest-signal resume keywords

Calendar ManagementStakeholder EngagementTravel CoordinationWritten CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel ManagementMeeting SchedulingCommunication DraftingBriefing PreparationExpense Management

Soft Skills

DiscretionJudgmentProblem SolvingRelationship BuildingProfessionalism

Industry Keywords

C-Suite SupportHigh-Growth EnvironmentVenture-Backed ExperienceExternal Stakeholder RelationshipsGTM Team Collaboration

About the role

Key responsibilities & impact

End-to-end ownership of the CEO's calendar across multiple time zones, with a proactive approach to sequencing and prioritization
Managing communications, follow-ups, and coordination with discretion and sound judgement
Anticipating issues before they escalate and solving problems without being asked
Build and maintain a forward travel calendar across the year — planned well in advance and tied to business objectives
For each trip, develop a prioritized meeting schedule: who we should be seeing, why, and what we want from each conversation
Own outreach to those contacts — drafting communications, following up, and ensuring the CEO arrives in every city with a full and purposeful agenda
Work closely with the GTM team to align travel with pipeline, customer relationships, and market priorities
Maintain a clear picture of our network and help identify the right moments to activate it
Prepare concise, high-quality briefings before every significant meeting: background, context, objectives
Pull from internal updates, prior interactions, and external sources to ensure the CEO is always well-prepared
Act as a primary point of contact with senior executives, customers, investors, and partners
Liaise confidently with external stakeholders, representing the CEO with professionalism and discretion
Support relationship-building moments, events, and high-stakes engagements
Handle expenses, receipts, and administrative tasks without needing to be chased
Look for smarter ways to work, not just harder ones

Requirements

What you’ll need

Significant experience supporting a CEO or C-suite executive, ideally in a high-growth or venture-backed environment
A track record of managing complex travel and external stakeholder relationships
Experience with outreach — comfortable drafting communications on behalf of a senior leader and owning the follow-through
Exceptional written and verbal communication skills, and the confidence to engage directly with senior external contacts in person, by phone and email
Exceptional organisational ability and meticulous attention to detail

Benefits

Comp & perks

Competitive senior base salary
Performance-based bonus
Full benefits package