Forvis Mazars Group

EMEA Events Excellence Associate

Forvis Mazars Group

full-time

Posted on:

Location Type: Hybrid

Location: Athens • Greece

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About the role

  • Support the end-to-end planning, coordination, and execution of regional events, such as sponsorships, consultancy agreements, advisory boards, and pre-congress meetings.
  • Manage the event lifecycle in the company’s CRM system, ensuring accurate documentation, approvals, and timely updates.
  • Act as a liaison between internal stakeholders (Business, Compliance, Legal) and external agencies, ensuring smooth collaboration and adherence to standards.
  • Support financial processes, including purchase orders (POs), invoice tracking, and event reconciliations.
  • Assist in the selection, contracting, and monitoring of agencies, ensuring cost efficiency and high-quality deliverables.
  • Ensure full compliance with EFPIA, HCBI, and internal healthcare regulations, maintaining accurate and audit-ready documentation.
  • Contribute to event evaluation and reporting, including KPI tracking and After Action Reviews.
  • Collaborate closely with the Events Excellence Specialist for congress-related activities and process improvements across the region.
  • Identify opportunities for process improvements and operational efficiencies across events.

Requirements

  • Bachelor’s degree in a relevant field (Master’s degree will be considered an asset).
  • 2+ years of experience in event management within the pharmaceutical industry or event agency.
  • Familiarity with healthcare compliance frameworks (EFPIA, HCBI).
  • Excellent project management, organization, and communication skills.
  • Proven ability to work effectively in a matrix and virtual environment.
  • Fluency in English (spoken and written).
  • Proficiency with event management tools (e.g. CVent, iMR, HPR, ICD) will be considered an advantage.
  • Availability for occasional travel within Europe.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event managementproject managementfinancial processesKPI trackingevent evaluationdocumentation managementcontractingprocess improvementsaudit-ready documentationmatrix environment experience
Soft Skills
organizationcommunicationcollaborationliaisoncost efficiencystakeholder managementproblem-solvingattention to detailadaptabilityteamwork