Forschungsverbund Berlin e.V.

Administrative Management Officer – Procurement and Tendering

Forschungsverbund Berlin e.V.

full-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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About the role

  • City-wide administrative projects including documentation and digitalization, as well as training employees on these projects in German and English.
  • Conducting procurement and tendering procedures for centrally required services.
  • Representing the administrative management in internal and cross-institute committees.
  • Co-supervision of trainees in office management.
  • Advising staff in the scientific departments on procurement procedures: conducting market research and supporting the preparation of specifications and award criteria.
  • Coordination with the central administration of the Forschungsverbund Berlin (Research Association Berlin) on procurement matters.
  • Designing and delivering training sessions and information events on purchasing/procurement.
  • Reviewing and approving electronic purchase orders.
  • Verifying order confirmations and issuing purchase orders up to €10,000.
  • Invoice checking, resolving discrepancies and maintaining the electronic invoice ledger.
  • Inspecting and posting goods receipts.
  • Handling import, customs, recourse and warranty cases.
  • Managing fixed assets, including depreciation and disposals.

Requirements

  • Successfully completed university degree in a business or legal field, or completed vocational training with equivalent skills and knowledge acquired through professional experience.
  • At least two years of professional experience at universities or public research institutions.
  • Strong ability to quickly and independently familiarize yourself with new and diverse topics.
  • Ability to work independently and take responsibility, as well as to work effectively within a team.
  • Excellent communication and presentation skills.
  • Familiarity with working practices in the natural and life sciences.
  • Experience in planning and implementing larger projects.
  • Extensive knowledge and experience in public procurement law: VOL A/B, UVgO, and European procurement law.
  • Experience in carrying out purchasing/procurement processes.
  • Knowledge and experience in grant and budgetary law.
  • High level of motivation and resilience.
  • Excellent spoken and written German and English.
  • Proficient user of common MS Office programs.
  • Strong affinity for IT.
  • Completion of an instructor qualification according to AEVO is an advantage.
Benefits
  • An interesting and responsible role with scope for initiative in an internationally oriented and dynamic scientific work environment in a beautiful location directly at Tierpark Berlin-Friedrichsfelde.
  • Comprehensive onboarding and a supportive, well-functioning team.
  • Collegial, respectful collaboration across all levels and a team culture based on mutual respect.
  • Employment of 31.2 hours per week (80% full-time) with flextime.
  • Remuneration according to the public collective agreement TVöD (Federal), including an annual special payment.
  • Occupational pension scheme (VBL) and employer contributions to capital-building benefits (VWL).
  • Flexible working hours and the option for mobile working to reconcile work and family life, 30 days of vacation per calendar year; additionally, December 24 and December 31 are days off.
  • Employer subsidy for a job ticket.
  • Free admission to the Tierpark (current agreement between Leibniz-IZW and Tierpark Berlin) from Monday to Friday.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
public procurement lawpurchasing processesmarket researchinvoice checkinggoods receipt inspectionfixed asset managementbudgetary lawproject planningproject implementationdigitalization
Soft Skills
communication skillspresentation skillsindependenceteamworkresponsibilitymotivationresilienceadaptabilitytraining deliveryco-supervision
Certifications
university degree in businessuniversity degree in legal fieldvocational traininginstructor qualification according to AEVO