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Administrative Assistant
Forest Stewardship Council™Administrative Assistant providing high-level organizational support to the Policy & Performance Unit. Collaborating with team members and managing communications in a vibrant international setting.
About the role
Key responsibilities & impact- Act as the primary point of contact for providing administrative and organizational support to the Policy & Performance Unit
- Manage calendars, schedule meetings, and coordinate travel, visa arrangements, and event logistics for team members and stakeholders
- Prepare meeting agendas, take accurate minutes, and follow up on action items for internal and cross-functional discussions
- Maintain and organize physical and digital files, records, and documentation to ensure accessibility and accuracy
- Support budget tracking activities, including processing invoices, expense statements, and preparing financial overviews
- Assist in the creation of presentations, reports, and dashboards for leadership and key stakeholders
- Maintain and update databases, project trackers, KPIs, and internal tools such as SharePoint
- Facilitate effective communication between teams and external partners, ensuring timely information flow
- Handle confidential information with professionalism while ensuring adherence to organizational policies and procedures
Requirements
What you’ll need- Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience)
- Minimum 2 years of experience in administrative or executive support roles, preferably in international environments
- Strong organizational and time-management skills with the ability to prioritize effectively
- Proactive, detail-oriented, and capable of working independently while collaborating in teams
- Excellent communication skills with cultural sensitivity in global, multi-stakeholder contexts
- Service-oriented mindset with a passion for delivering high-quality support and solutions
- Creative problem-solver who takes initiative and contributes positively to team efforts
- Proficient in MS Office/MS 365 tools (Word, Excel, Outlook, PowerPoint, SharePoint, Teams)
- Familiarity with project management tools and data visualization platforms (e.g., Power BI; Miro, ClickUp, DocuSign are a plus)
- Fluency in English required; additional languages (Spanish, French, or German) are advantageous, along with multicultural work experience and alignment with FSC values
Benefits
Comp & perks- 30 days of annual leave
- Flexible work arrangements
- Professional development opportunities
- Relocation support available, if applicable
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget trackinginvoice processingexpense statement preparationpresentation creationreport generationdashboard creationdatabase maintenanceproject trackingKPI managementadministrative support
Soft Skills
organizational skillstime-management skillsproactive mindsetdetail-orientedindependent workteam collaborationcommunication skillscultural sensitivityservice-oriented mindsetcreative problem-solving
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Managementrelated field degree