Administrative Assistant, EVDD Strategy – Operations
Ford Motor Company
full-time
Posted on:
Location Type: Hybrid
Location: Dearborn • Missouri • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Partner closely with the executive to streamline their day, ensuring efficient and effective time management while keep big-picture goals moving forward.
- Own the calendar, inbox, and travel details, anticipating needs before they arise and clearing roadblocks before they happen.
- Ensure the executive’s preparedness for meetings and engagements by securing required materials, inviting key attendees, and esuring sufficient preparation time.
- Assist with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
- Optimize travel arrangements based on the executive’s travel needs and preferences.
- Manage expenses, ensuring timely processing and alignment with key policies.
- Keep the team connected and aligned, from organizing key meetings to ensuring follow-ups don’t fall through the cracks.
- Jump into special projects with curiosity and confidence—bringing clarity, coordination, and a can-do attitude to whatever comes your way.
- Use everyday tools like Outlook, Teams, SharePoint, and Excel to stay organized, communicate clearly, and keep things running smoothly.
- Maintain the highest level of confidentiality regarding corporate and personal information.
Requirements
- Associates degree or equivalent combination of relevant education and experience.
- 3+ years of experience as an executive assistant or project manager.
- 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs).
- Prior experience as an Executive Assistant.
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
- Excellent writing, editing, and proofreading skills
- Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
- Ability to work collegially within a team environment in an open concept office area
Benefits
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtime managementevent coordinationexpense managementproject managementwriting skillsediting skillsproofreading skillsconfidentialityorganizational skills
Soft skills
proactiveattention to detailprofessionalismtactfulnessteam collaborationcommunicationcuriosityconfidencecoordinationrelationship building
Certifications
Associates degree