Administrative Coordinator

Ford Motor Company

Administrative Coordinator facilitating logistics and support for Ford Energy's operations and engineering teams. Managing international travel, expense reports, and organizational communication.

Posted 5/21/2026full-timeDearborn • Missouri • 🇺🇸 United StatesMid-LevelSenior💰 $74,300 - $124,500 per yearWebsite

About the role

Key responsibilities & impact

End-to-End Itineraries: Coordinate complex international and domestic travel for multiple team members simultaneously, including flights, accommodations, ground transport, and visa requirements.
Agile Support: Provide real-time, "on-the-road" support to manage last-minute changes to itineraries, meeting locations, or travel disruptions across different time zones.
Site & Field Coordination: Organize logistics for service-related site visits, customer workshops, manufacturing plant tours, and supplier engagements.
Trade Shows & Event Support: Provide administrative support for trade shows and conferences, including registration, event setup, and related logistics for the team as needed.
Expense Management: Execute timely and accurate expense reports via Concur for various team members, ensuring strict adherence to Ford’s global travel and craft policies.
Procurement & Workflow: Oversee departmental procurement requests, manage incoming correspondence, and maintain organized digital filing systems.
Documentation: Prepare, format, and distribute high-quality agendas, briefing packets, and internal reports for departmental reviews and staff meetings.
Business Rhythm: Facilitate the scheduling and logistics for recurring Service staff meetings, Monthly Operating Reviews (MORs), and team-wide events.
Customer Hosting & Onsite Experience: Support and coordinate customer visits by handling logistics such as visitor reception, catering/lunch ordering, room setup, and other day-of-visit needs to ensure a seamless onsite experience.
Organizational Support: Provide administrative assistance to the Service team and other functional areas across the organization as needed, ensuring seamless communication between the field and the home office.
Onboarding Support: Assist in the administrative onboarding of new team members, ensuring they have the necessary tools, access, and orientation to hit the ground running.

Requirements

What you’ll need

Experience: Hight School Diploma and 3+ years of experience in an administrative coordination or high-volume support role within a corporate environment.
Logistics Mastery: Proven expertise in managing complex domestic and international travel arrangements and expense reporting.
Technical Proficiency: Expert-level skills in Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and hands-on experience with Concur and SharePoint.
Communication: Strong written and verbal communication skills with the ability to interface with diverse teams and external partners.

Benefits

Comp & perks

Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative coordinationexpense reportinglogistics managementtravel arrangementsdocument preparationevent supportprocurement managementworkflow managementonboarding supportcustomer hosting

Soft Skills

communicationorganizational skillsproblem-solvingtime managementinterpersonal skills

Certifications

High School Diploma