Executive Assistant

Ford Motor Company

Executive Assistant at Ford Motor Company managing executive schedules and correspondence. Supporting senior leaders with various administrative tasks and ensuring organizational efficiency.

Posted 5/20/2026full-timeDearborn • Missouri • 🇺🇸 United StatesMid-LevelSenior💰 $74,300 - $124,500 per yearWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication.
Manages the executive’s calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
Sorts, screens, and distributes incoming and outgoing mail for the executive. Highlights information of interest and/or curate reading material.
Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports.
Assists the executive with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
Screens incoming calls and responds to emails as needed.
Liaise with external stakeholders and vendors to facilitate the seamless coordination and execution of large-scale events.
Greets and assists planned guests and manages unannounced visitors.
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.
Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
Assists with special projects as needed

Requirements

What you’ll need

High school diploma or GED
3+ years of experience as an executive assistant or project manager
3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs) copilot
Detail-oriented, organized, and excellent time management skills
Experience acting as a positive culture champion within the organization while maintaining a high standard of professionalism and poise in all external-facing interactions.
Even better, you may have…
- Bachelor's degree or professional associate’s degree
- Excellent writing, editing, and proofreading skills
- Learns new software systems and products/cloud tools with ease
- Responsive, self-starter; takes initiative in resolving issues or concerns
- Displays a high degree of integrity and maintains confidentiality of sensitive information
- Works well independently with minimal supervision
- Ability to work collegially and collaboratively within a team environment in an open-concept office area
- Comfortable interacting with all levels of the organization, from executive leadership to individual contributors
- Ability to plan, prioritize, and support multiple assignments simultaneously
- Willingness and flexibility to support across all North America time

Benefits

Comp & perks

Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingtravel arrangementsexpense reportingmeeting coordinationdocument editingreport preparationproject managementMicrosoft OutlookMicrosoft Excel

Soft Skills

detail-orientedorganizedtime managementprofessionalismintegrityconfidentialityinitiativecollaborationcommunicationresponsiveness

Certifications

high school diplomaGEDBachelor's degreeprofessional associate’s degree