Forbright Bank

Director, Documentation and Operations, Equipment Finance

Forbright Bank

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $150,000 - $175,000 per year

Job Level

Lead

About the role

  • Develop and execute the strategic vision and annual Business Plan for Equipment Finance Operations, including scalability, systems infrastructure, risk controls, and service level objectives
  • Design and implement comprehensive operational workflows covering documentation, funding, booking, servicing, and transaction lifecycle management
  • Lead implementation, and optimization of core systems including LOS, lease/loan servicing platforms, documentation tools, CRM integrations, and workflow automation
  • Establish KPI dashboards to monitor SLAs, funding timelines, documentation exceptions, booking accuracy, operational risk indicators, and cost per funded transaction
  • Drive continuous process improvement initiatives to reduce cycle times, enhance accuracy, and improve client experience
  • Provide regular updates to Management on operational performance, capacity planning, system enhancements, and risk management matters
  • Continuously seek ways to improve systems, processes, and methodologies. Create best in-class functions that are adaptable to our dynamic environment
  • Strive to be a leader in adopting a multi-stakeholder approach that is focused on our employees, customers, communities and our environmental footprint alongside a focus on maximizing value for our investors.
  • Oversee drafting, review, and negotiation coordination of equipment finance documentation, including: Master Lease/Loan Agreements, Master Assignment Agreements (MAA), and syndication/participation agreements, schedules, amendments, participation agreements, assignments, and intercreditor arrangements
  • Ensure all documentation accurately reflects approved credit structures and complies with Bank policy and regulatory standards
  • Direct lien perfection processes including UCC filings, title work, DMV interface, insurance, collateral and aircraft/marine registrations.
  • Establish and maintain documentation templates, playbooks, approval matrices, and quality-control standards
  • Provide subject matter expertise on complex structural, collateral, and documentation issues
  • Ensure documentation and credit files are timely updated and maintained in the Bank’s internal systems in compliance with internal procedures and regulatory guidelines
  • Oversee the entire funding lifecycle, ensuring all conditions precedent are satisfied prior to disbursement
  • Establish and maintain funding authorization and wire control protocols
  • Implement final file review and quality-control procedures to ensure data integrity prior to booking
  • Coordinate accurate booking into the system of record in partnership with Accounting and Finance
  • Ensure proper GL mapping, accrual setup, yield validation, and amortization schedule accuracy
  • Facilitate onboarding of new clients to deposit platforms and treasury systems
  • Serve as escalation point for time-sensitive closing and funding issues
  • Oversee operational processes related to invoicing, payment processing, insurance tracking, tax administration, and covenant monitoring
  • Establish procedures for modifications, extensions, restructures, and amendments
  • Coordinate end-of-term processes including renewals, buyouts, residual management, and asset returns
  • Partner with Portfolio Management to ensure seamless transition from booking through lifecycle monitoring
  • Identify operational risks and trends and escalate appropriately
  • Ensure all operational processes comply with the Bank’s credit policy, regulatory guidance, and internal control standards
  • Partner closely with Legal, Compliance, Accounting, Risk, and Internal Audit to maintain strong governance in a regulated bank environment
  • Independently identify, evaluate, and remediate operational and process gaps
  • Implement exception monitoring, reporting, and remediation tracking processes
  • Oversee vendor management, monitoring, and oversight responsibilities related to documentation and servicing providers
  • Perform other duties as assigned

Requirements

  • Associate’s Degree required; Bachelor’s Degree or other advanced degree preferred
  • Minimum of 8 years of experience in equipment finance, commercial lending operations, lease documentation, or related structured finance environment required
  • Minimum of 1 year of manager experience preferred
  • Significant leadership experience managing documentation and operations teams
  • Deep understanding of equipment lease and loan structures, collateral perfection, and secured transactions
  • Strong knowledge of funding controls, booking mechanics, and lease accounting (ASC 842 preferred)
  • Experience implementing or managing core leasing or loan servicing systems
  • Experience working within a regulated banking environment
  • Demonstrated experience and ability to build scalable operational infrastructure
  • High energy, systems-oriented mindset, and ability to operate in a fast-paced growth environment
  • Ability to manage confidential information and exercise sound judgment
  • Proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, Excel)
  • Excellent verbal, written, and interpersonal communication skills
  • Strong organizational skills and attention to detail
  • Outstanding problem-solving and time management skills
  • Self-motivated, self-directed, and results-oriented
  • Adaptable and able to multitask in a fast-paced environment
  • Can work independently and within a team; solution-oriented with a collaborative approach
Benefits
  • Comprehensive health, dental, and vision plans
  • 4 weeks PTO
  • 401k + company match
  • Metro SmartTrip benefits ($50/mo)
  • Remote or hybrid work schedules for most positions
  • Incentives for purchasing solar panels, electric vehicles, biking to work, etc.
  • Paid subscriptions to Veterans Compost, Capital Bikeshare, Imperfect Foods reimbursement, and more!
  • Best Workplaces for Commuters 2023 & 2024 winner
  • The Washington Post Top Workplaces 2023, 2024, and 2025 winner
  • American Banker Best Banks to Work For 2023 winner
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
equipment financecommercial lending operationslease documentationcollateral perfectionsecured transactionsfunding controlsbooking mechanicslease accountingcore leasing systemsloan servicing systems
Soft Skills
leadershipcommunicationorganizational skillsproblem-solvingtime managementadaptabilitycollaborationself-motivationattention to detailjudgment
Certifications
Associate’s DegreeBachelor’s Degree