Food System Innovations

Bookkeeper

• Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
• Support Accounts Payable (AP) and Accounts Receivable (AR) processing
• Assist with tracking grants, donations, and outgoing payments including international contractor payments
• Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
• Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising
• Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
• Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
• Retrieve payment confirmations, check copies, and vendor information from Bill.com
• Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
• Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
• Flag incomplete documentation and coordinate follow-up with employees as needed
• Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
• Attach verified receipts to the appropriate transactions in the accounting system
• Identify and escalate missing or inconsistent documentation
• Maintain accurate records and data integrity in QBO through the migration period
• Assist with reconciliation efforts and data validation during transition
• Perform assigned bookkeeping functions within the new system following implementation
• Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly
• Maintain a clear and traceable digital audit trail
• Provide regular updates on completed work and outstanding items
• Adhere strictly to established SOPs and internal controls

Part-Time Bookkeeper