Administrative Coordinator

FMI

Administrative Coordinator supporting Performance consulting practice at FMI in Tampa. Organizing files, preparing materials, and facilitating communication among consultants.

Posted 4/12/2026full-timeTampa • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide professional administrative support to multiple Performance practice consultants
Serve as a point of contact for internal team members, ensuring timely and professional communication
Support project coordination by tracking timelines and deliverables across multiple client engagements
Prepare, format, and proofread client-facing materials such as presentations, reports, proposals and program documents with accuracy and in a timely manner
Organize and maintain digital (and physical if necessary) files, ensuring accuracy, accessibility, and compliance with company standards
Anticipate team needs and proactively address administrative challenges to improve efficiency and workflow
Administer client surveys and develop corresponding survey results
Facilitate invoicing of professional fees and expenses to clients
Ensure consistency and adherence to FMI branding and document standards across all deliverables
Facilitate printing, packing and shipping of client deliverables including workbooks and reports
Other duties as assigned

Requirements

What you’ll need

3 – 5 years of experience in an administrative professional role or equivalent position
Strong proficiency in Microsoft Office suite (Outlook, PowerPoint, Word, Excel) required
Superior skills in attention to detail, organization and time management
Excellent verbal and written communication including proofing skills
Ability to work independently and as part of team
Ability to lift 25lbs

Benefits

Comp & perks

paid employee medical insurance
life insurance
LT disability
strong 401(k) plan
PTO
parental leave benefit

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft OfficePowerPointWordExcelproofreadingproject coordinationinvoicingsurvey administrationdocument formattingfile organization

Soft Skills

attention to detailorganizationtime managementverbal communicationwritten communicationteamworkindependenceproactive problem solvingefficiency improvementworkflow management