FMI

Administrative Coordinator

FMI

full-time

Posted on:

Location Type: Hybrid

Location: Tampa • Florida • United States

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About the role

  • Provide professional administrative support to multiple Performance practice consultants
  • Serve as a point of contact for internal team members, ensuring timely and professional communication
  • Support project coordination by tracking timelines and deliverables across multiple client engagements
  • Prepare, format, and proofread client-facing materials such as presentations, reports, proposals and program documents with accuracy and in a timely manner
  • Organize and maintain digital (and physical if necessary) files, ensuring accuracy, accessibility, and compliance with company standards
  • Anticipate team needs and proactively address administrative challenges to improve efficiency and workflow
  • Administer client surveys and develop corresponding survey results
  • Facilitate invoicing of professional fees and expenses to clients
  • Ensure consistency and adherence to FMI branding and document standards across all deliverables
  • Facilitate printing, packing and shipping of client deliverables including workbooks and reports
  • Other duties as assigned

Requirements

  • 3 – 5 years of experience in an administrative professional role or equivalent position
  • Strong proficiency in Microsoft Office suite (Outlook, PowerPoint, Word, Excel) required
  • Superior skills in attention to detail, organization and time management
  • Excellent verbal and written communication including proofing skills
  • Ability to work independently and as part of team
  • Ability to lift 25lbs
Benefits
  • paid employee medical insurance
  • life insurance
  • LT disability
  • strong 401(k) plan
  • PTO
  • parental leave benefit
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft OfficePowerPointWordExcelproofreadingproject coordinationinvoicingsurvey administrationdocument formattingfile organization
Soft Skills
attention to detailorganizationtime managementverbal communicationwritten communicationteamworkindependenceproactive problem solvingefficiency improvementworkflow management