Project Coordinator

Florida Realtors

full-time

Posted on: 9/11/2025

Origin: • 🇺🇸 United States • Florida

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Junior

About the role

Serve as the team’s execution expert: coordinate marketing, creative, and communications projects from start to finish
Manage project plans and timelines using Asana; set up tasks, assign owners, and maintain deadlines
Track day-to-day progress of campaigns, creative deliverables, and communications initiatives and keep Asana up to date daily
Ensure cross-functional teams have what they need to keep moving, flag blockers and track dependencies
Perform final checks for scheduling conflicts, resourcing issues, missed details, and ensure work is on time, on brand, and on budget
Serve as the department’s lead Asana user: enforce naming conventions, organizational structure, dashboards, calendars, and best practices
Document meeting notes and follow-ups with clear action items and responsible parties
Keep stakeholders informed through timely updates and status tracking; raise issues early and clearly
Identify inefficiencies and suggest process improvements; support new tools and workflows
Coordinate across teams and external stakeholders without direct supervisory responsibility

Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred
At least 1 year of project coordination, production support, or administrative experience in a creative or communications environment
Hands-on experience with project management platforms like Asana, Trello, or Monday.com
Exceptional organizational and time management skills; able to manage multiple priorities simultaneously
Strong attention to detail with a follow-through mindset
Clear and professional communication skills, both written and verbal
Proficiency with Microsoft Office Suite and comfort using collaborative tools (e.g., Asana, Zoom)
Ability to remain adaptable, solution-oriented, and calm under pressure
A team player with the confidence to work independently when needed
Applicants need to be eligible to be employed in the United States
Employment offers are contingent upon satisfactory verification of a pre-employment criminal background check
Comfort to commute to downtown Tallahassee is required