Pre-Employment Specialist

FlexTrades

Pre-employment Specialist coordinating hiring processes in the HR department at FlexTrades. Responsible for onboarding, vetting, and maintaining HR compliance standards.

Posted 7/17/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $22 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in pre-employment processes, onboarding documentation, and compliance with HR policies. Proficient in managing multiple priorities while maintaining exceptional attention to detail and strong organizational skills.

Highest-signal resume keywords

Pre-Employment ScreeningOnboarding DocumentationHRIS ExperienceMicrosoft Office Suite ProficiencyStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Pre-Employment ScreeningOnboarding DocumentationHR AdministrationProblem-SolvingAttention to Detail

Soft Skills

Strong Organizational SkillsAbility to Handle Confidential InformationAdaptability to Changing Business NeedsCustomer Service Orientation

Tools & Technologies

ATSHRISPaylocityUKGBullhorn

Industry Keywords

Background ChecksDrug TestsMotor Vehicle ReportsForm I-9ITAR Pre-Certification

About the role

Key responsibilities & impact

Partner closely with Technical Recruiting to initiate background checks (BG), drug tests (DT), motor vehicle reports (MVR), and any additional required pre-employment screenings prior to technician deployment
Process onboarding documentation within our ATS, HRIS, and third-party platforms, including new hire paperwork, Form I-9 completion, and ITAR pre-certification, ensuring accuracy and compliance
Monitor and maintain all active pre-employment processes, including BG/DT/MVR results, onboarding documentation, and Form I-9 completion throughout the workday to ensure timely progress toward deployment
Support rapid deployment timelines by prioritizing urgent screenings and onboarding requirements
Communicate effectively with technicians throughout the pre-employment process via phone, text, and email, providing guidance, troubleshooting issues, and addressing delays or time-sensitive concerns
Collaborate with internal teams and external vendors to resolve pre-employment issues quickly and efficiently while maintaining a high level of customer service
Serve as a champion of FlexTrades Core Values by Moving the Line, Being the Next, Elevating Others, Pulling the Wagon, Enjoying the Journey, and Giving Back
Perform additional duties and responsibilities as assigned

Requirements

What you’ll need

1–2+ years of experience in pre-employment, onboarding, recruiting coordination, HR administration, or a related field preferred
General understanding of HR policies, procedures, and employment-related documentation
Ability to handle sensitive and confidential information with integrity, professionalism, and discretion
Excellent verbal and written communication skills, with the ability to communicate effectively with internal teams and technicians
Strong problem-solving and troubleshooting skills
Exceptional attention to detail and strong organizational skills
Ability to manage multiple priorities in a high-volume, fast-paced environment while meeting deadlines
Strong sense of urgency and ability to adapt to changing business needs
Proficient in Microsoft Office Suite or related software
Experience with or ability to quickly learn ATS, HRIS, and third-party vendor platforms, including Paylocity , UKG , and Bullhorn

Benefits

Comp & perks

Best in Class: Medical, Dental, Vision, Disability and Life Insurance coverage offered
Work remotely in the United States
Paid holidays, Vacation, & Birthday PTO
Company sponsored personal wellness plan
Home office equipment provided