Administrative Support Assistant

Flatwater Group

Administrative Support Assistants providing patient-facing and back-office support for Indian Health Service in Santa Fe. Handling correspondence, scheduling, and office tasks to maintain efficient operations.

Posted 6/25/2026full-timeSanta Fe • New Mexico • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Receives, routes, and tracks incoming and outgoing materials, including controlled or routine correspondence, reports, and memoranda.
Prepares documents such as forms and reports using office automation; this includes creating technical material, graphs, and charts, and entering data into established tracking systems.
Manages appointment and meeting schedules for the Director and senior staff, coordinates conference room bookings, attends meetings, and prepares minutes.
Serves as the first point of contact for visitors and callers, responding to general inquiries and resolving procedural questions.
Performs tasks such as purchasing supplies according to guidelines, maintaining filing systems, and assisting with staff travel documents.
Coordinates orientation for new staff and contractors, tracks required training, and assists with the preparation of travel requests and vouchers for new employees.
Responsible for taking fingerprints and ensuring investigation documents are completed and forwarded for background checks.
Performs timekeeping duties using the ITAS system for the health center.

Requirements

What you’ll need

Candidates must demonstrate proficiency in Microsoft Word, Excel, and Teams.
Required skills include database and file management.
Basic financial literacy.
Event coordination.
Logistics management.
Ability to work effectively with multicultural patients and interpreters.
The role also requires the services of a qualified typist for office automation duties.
The position requires a High School Diploma or GED, with proof provided prior to assignment.
Provide documentation detailing at least five years of experience in the placement or performance of Administrative Support Assistants for projects of similar size and scope.

Benefits

Comp & perks

Health Requirements: Must provide documentation of immunity or vaccination for Measles, Mumps, Rubella, Hepatitis B, Varicella, Influenza, and Pertussis.
A TB test within the last 12 months is also required.
Mandatory Training: Must complete training in Protecting Children from Sexual Abuse, Trauma-Informed Care, and Information System Security Awareness (ISSA).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft WordMicrosoft ExcelMicrosoft Teamsdatabase managementfile managementoffice automationevent coordinationlogistics managementtypingtimekeeping

Soft Skills

communicationmulticultural sensitivityproblem-solvingorganizational skillsattention to detailcustomer serviceteam collaborationadaptabilityconflict resolutiontime management

Certifications

High School DiplomaGED